Track smarter, not harder
Easily log time and expenses with personalized data entry options for your team's individual timesheets.
Bill fast and friendly
Quickly pull together professional-looking custom invoices and send to your clients without the hassle.
Avoid over/under scheduling
Always have an idea of you who working on what and reduce overall time on the bench.
Keep projects moving
Smoothly handoff work between teams and approval levels with custom workflows so you can manage your projects you way.
Plan ahead and on the fly
See your plans and analyze progress at a glance with dashboards, analytics, and reporting.
Connect your favorite tools
Seamlessly sync your current software with our deep integrations and full tech support from our team.
Today more than ever, it is critical to make sure that your business operates as efficiently as possible. However, it’s also easy to overlook the most important resource you have at your disposal, which is time. It is important for you to make sure that your business is using its time as wisely as possible. Time cannot be replaced once wasted, and this includes the time of not only your business leaders but also of your managers and employees. One of the top ways that you can increase the efficiency of your business is through professional services automation, also called PSA. When you invest in PSA solutions, then you will be able to dramatically increase your company’s efficiency and ability to bring in new revenue.
When you are looking at PSA software examples, then, it is critical to consider the benefits and drawbacks of each option. PSA management software can provide a wide variety of benefits for your business; however, in order to take advantage of everything that such software programs can offer, you also need to make sure that you choose the right option for your specific business. For example, even though you might be looking at free PSA software as a way of reducing overhead expenses, it is important to conduct a detailed MSP PSA comparison to see what each option really offers.
In addition, you’re probably looking for the best option on the market; however, the best option for a business in another industry might not be the best option for you. Ultimately, what this means is that there is no single best solution available, and instead, it is important to compare the benefits and drawbacks of each option, keeping in mind what you need as you do. In this way, you can place your employees, your managers, and your business leaders in the best position possible to do the right thing for your company.
Overall, a PSA program can help you save time, decrease costs, and improve your company’s efficiency. Because of this, it will be important to take a closer look at exactly how a PSA program can accomplish these goals.
The ultimate goal of PSA software is to make processes easier for your company to accomplish while also saving you money. Thus, when you decide to invest in PSA software restoration, you are signing up to enjoy a wide range of benefits. For example, PSA software for small businesses can dramatically reduce the amount of time that you spend on administrative tasks. This means that you can spend less time on clerical work and more time focusing on the tasks that actually improve and grow your business.
In addition, PSA software will also lead to improved predictability for your business processes. When you understand what is going to happen next, you can plan for it appropriately. As a result, your business will be able to respond better and more quickly to changes in the business world.
PSA software can also help you identify areas of leakage in your budget. You want to make sure that every dollar counts when you are running a business, and with PSA software, you will enjoy complete transparency regarding how your money is spent. If there are any areas of discrepancy, then you will be able to identify and rectify them quickly. With higher resource utilization rates, you will be able to compete better too.
Finally, one of the biggest benefits of using PSA software is that this will lead to enhanced customer satisfaction as well. Today, customers’ expectations are high, and they can always turn to competitors if one business doesn’t satisfy their needs. So, if you want to place your business in a position to be successful, you need to be able to rise to meet those high expectations. PSA software can be helpful in this area too.
If you are looking for PSA systems, then you have probably already conducted a simple internet search to see what options you have at your disposal. While this can be useful, though, it is also important for you to make sure that you find the right system for your company. In order to help with this search, it may be worth working with companies who specialize in PSA systems specifically.
Of course, you will also want to make sure that you find the best PSA software on the market, and that makes sense. At the same time, though, the best PSA software for MSP may not be the same as the best PSA software for a different industry. In addition, the sub-field of PSA systems is growing and changing quickly. Therefore, if you simply go with a general product or system, you may not end up with the most positive results. Instead, you should consider working with a company that is able to keep up with changes in the industry.
Specialized PSA companies will be able to produce systems that will meet the specific needs of your organization. For example, you want to make sure that you work with a PSA system that has a relatively short learning curve. That is where a specialized company can help. Furthermore, a company that specializes in PSA systems might even have proprietary training programs that they can use to make sure that your employees know how to use your new PSA systems to their best advantage. By shortening the learning curve, you can ease the adjustment in your daily operations.
Finally, you also want to work with a PSA system that is going to do precisely what you need it to do. For example, you might be looking for PSA systems that can automate your invoices, manage time tracking, or do something completely different. When you work with a company that specializes in PSA systems, you can enjoy the specific features that your company needs.
What Is PSA Software?
If you are still unclear exactly what PSA software is, there are a few key points that you should keep in mind. The answer to the question, “what is PSA software” is that this is a software program designed to automate many of the business processes that were previously handled manually. As a type of Professional Services Platform, this software program should be able to help you handle time tracking issues, keep track of your employee activities, manage your deadlines, send out invoices, manage your budget, track your accounting practices, and many other manual processes that come with running a business.
Of course, you may not need help with all of these areas, or you may also need help with areas that are not mentioned above. This is one of the major advantages of using PSA software. Besides, when you partner with someone who specializes in this industry, you are going to end up with a software program that has been tailored to meet your exact needs. The biggest benefit of using PSA software is that this will be able to save you a tremendous amount of time while also improving the accuracy of your business processes. As a result, you will be able to free up your own time, as well as your managers’ and employees’, to focus on other areas while also slashing overhead expenses.
When you are able to spend less time on repetitive clerical and administrative tasks, then you will also be able to spend more time growing your business. If you want to make sure that your company is able to compete in a hypercompetitive global business environment, then you need to make sure that every second counts. PSA software can help you get the most out of your most valuable resource: time.
PSA Software Meaning
Remember that the core PSA software meaning is that this is supposed to help you save time. Of course, when you are looking for PSA tools for MSP, it is important for you to find a software program that is able to save time where your specific business needs it most.
When you are conducting a PSA software comparison, there are numerous factors that you should be considering. And, even if you are concerned about the price of a software program, it is more important to look for a software program that is able to meet your needs. When you use a software program that has been specifically designed for your company, you are going to spend more time meeting the needs of your customers, and as a result, generate more revenue, which means that the program will quickly pay for itself. As a result, some of the factors that you need to consider when you are looking for PSA software include the learning curve, the user experience, the customization options, and the available features. For example, you may want to consider partnering with a professional consultant who can conduct an audit of your business. That way, you can figure out where you are wasting the most time and how you can improve your resource utilization rate in that area. Then, once you know this, you will be better able to go about finding PSA software that is able to meet those specific requirements.
The modern business era is changing quickly and the expectations of consumers are changing with it. By using PSA software, you can rise to meet these expectations and grow your customer base.
PSA Solutions for Your Firm
If you provide professional services to other businesses and individuals, you know that getting the most out of your billable hours is crucial. Or, if you could automate many of your administrative functions, it would free up time so you can focus on growing your business and increasing profits. This is where PSA software and PSA solutions come in.
But there are many other benefits to PSA software: ones you'll discover over time by using a robust PSA system that's a good fit for your professional services business. Whether your firm provides accounting, architecture and engineering, business consulting, creative services, IT services, law, or government contracting, a PSA platform like BigTime can offer insights into the things you do that produce the greatest profit and income. PSA software also offers project management tools that will streamline and improve your processes. Depending on your industry, the right PSA platform can give you the exact reports and insights you need to take your professional services business to the next level.
BigTime offers time tracking, billing, and project management software for over 2,000 professional firms, accounting for over $4 billion USD in billable hours each year. In addition to BigTime, there are other choices in PSA solutions, including Mavenlink PSA and Kimble PSA along with other software providers. As of December 2021, Mavenlink and Kimble are co-branded and are the same company.
BigTime has four main advantages over Mavenlink/Kimble, including a significant accounting and financial planning benefit with 1:1 project mapping from BigTime to QuickBooks. BigTime also has advanced approval workflows and permissions security, easy set up for DCAA compliance, and excellent customer support. Most crucial for many firms, BigTime's PSA solutions don't require a full time administrator or specialized project management team. BigTime offers a PSA solution that will allow each member of your staff to work their own way, from personalized, branded invoices to QuickBooks Desktop and Online, Lacerte, and Sage Intacct.
If you're considering Projector PSA and comparing it to BigTime, the differences start with the price. BigTime offers a free trial, and starts at $10 a month. Projector PSA pricing starts at $15 a month and comes with a controlled demo that you can access through their sales team. Another major difference between the platforms: Projector PSA works through a browser-based web app. BigTime's mobile app allows you to use the platform via any device, anywhere, any time.
Are you looking to get better control of employee time and billing? BigTime offers adjustable views, personalized presets, and smart lookups. Projector PSA offers daily and weekly timesheet views. When it comes to tracking expenses, BigTime syncs expenses to e-receipts, assigns them to projects and budgets, as well as invoices. Projector PSA supports tracking expenses to projects. Variable costs applied to billing are easy with BigTime PSA. Projector PSA provides standard billing functions, similar to what you will find with accounting platforms and programs.
When it comes to payment processing, BigTime Wallet is built in to the platform. It will accept ACH transfers and credit payments. Projector PSA doesn't have a built-in wallet or payment processing function.
And, workflows, reviews and approvals, and resource management are all built-in functions for BigTime. You can assign multi-level approvals and create flexible automated workflows with BigTime. Projector PSA isn't quite as flexible, with standardized workflows in the platform. BigTime comes with standard and configurable dashboards for different roles and purposes, along with drag and drop reporting. While the work is in progress, Projector PSA doesn't support dashboards and reporting. It does have limited integration with Salesforce.
Professional services businesses that need to comply with Defense Contract Audit Agency (DCAA) requirements need DCAA-compliant timekeeping. BigTime allows you to automate timesheet restrictions to comply with DCAA requirements and setup support. Projector PSA also supports DCAA timekeeping requirements but it will need additional configurations for projects and accounting protocols.
Best PSA Software
If you're looking for the best project management software for professional services, the options can seem overwhelming, especially if you're looking for effective PSA software for small business. Cost is a consideration for any business and yes, it's possible to find PSA software examples at an affordable cost, including free PSA software. However, the free level in the best PSA software platforms has limited functionality and usage limitations. Investing in robust PSA software is certain to provide your professional services business with better long-term results.
BigTime isn't among the free psa software offerings, but it does offer a free trial. You'll notice that some PSA software platforms don't offer transparent, open pricing. Instead they ask you to contact their sales team before they offer a demo. In some cases, this type of PSA software has come out of a big business ERP environment, where cost efficiency isn't the top consideration.
You should understand what pricing is going in, and also be looking for the best PSA software that's going to grow with your firm. PSA software is a tool that can help you devote more of your time to the work that makes your business grow in size and profitability. Of course it's possible to get some types of PSA software for free, but the best PSA software is worth its price. It will pay for itself in recovered revenue, time savings, and project management efficiencies within a defined, manageable amount of time. As you compare different PSA platform options, keep your needs and the way your business works in mind.
When you're looking for different functionality and automations in PSA software, some of the basic functionality will include core accounting for your business, project-level accounting, billing and invoicing, time tracking (including DCAA timekeeping), budgeting, capacity planning and resource allocation, and reports that can help you to understand how your business operates today, and what the landscape could look like in the future. Most of all, you'll want PSA software that's fairly priced for your business right now, and that has the robust capabilities to grow with you into the future.
Professional Services Automation Examples
What is professional services automation? Automation is the "A" in PSA software. Automation refers to automatic tasks that PSA software can perform, including billing and project analysis. For example, you know that the metrics in your business are important. You could have high-need clients who take a lot of your time. Then there are other clients which take a more manageable amount of time. When contracts with both clients are worth the same amount and have the same deliverables, it's easy to determine which client is more valuable to your business. But these decisions are seldom that simple. PSA software can help to identify more complex values in contract execution and project management so you can more easily determine who your highest value clients are, and also plan to acquire more of them.
Other good professional services automation examples include automated project staffing. PSA software can also create more accurate, timely invoices that reflect your workflow. If you need to deliver projects consistently on time and within budget (and who doesn't?), good PSA software will help you to achieve those goals.
All PSA software automates basic management and operations tasks for professional services businesses. Within this group, the professional services automation Gartner magic quadrant analyzes challengers and leaders in the PSA software industry. You'll find that some PSA software is geared toward specific business niches, such as accounting or legal services. Within PSA platforms, you can locate professional services scheduling software along with automations for billing, productivity, fiscal management and forecasting, workflow automation, project management, and client relationship management.
Top 10 PSA Software
Seeking the best professional services automation software should go beyond just price comparisons. comparing prices and basic functionality. It's also worth keeping in mind that while there is open source professional services software, this isn't the same as free PSA software. Pricing for open source PSA software varies depending on functionality, the number of users, and monthly or annual payment options.
When looking at any list of the top 10 PSA software, you'll see a few names on each list, including BigTime. Other top 10 PSA software options include Mavenlink/Kimble and Projector PSA. While comparing functionality and pricing for these options in PSA software for small businesses, it's a good idea to look at how the platforms will interact with your current business systems. Do they interact with your accounting and CRM systems? Can they offer project management, invoicing and billing, resource management, and time and expense tracking?
Other considerations include your budget size, how many employees work for your firm, and who will need seats or licenses to operate the software. Don't overlook integrations with other software that you already use, aka your tech stack. As one example, BigTime integrates with both the desktop and online versions of QuickBooks. It also integrates with Sage Intacct and Lacerte.
BigTime Software is committed to helping you to run your professional services firm more efficiently and effectively. Our PSA software is custom-built for professional services businesses. It is designed for accounting, architecture, engineering, consulting, creative, IT services, law firms, and businesses that provide government services. BigTime is on the top 10 PSA software lists, but the most important consideration is your own business's top PSA software list. BigTime is confident that in how we will support your business, our PSA software ranking will be number-one.