In today’s fast-paced service economy, efficiency and visibility are vital for success. The right professional services project management software can provide companies with those – and more. It not only helps teams stay organized but also enhances profitability through real-time insights and automation.
Whether you’re seeking automation features, or simply trying to identify the best project management software for professional services, this guide will help you find the right fit for your firm. We’ll explore what these tools are, their key benefits and features, and provide a comprehensive ranking of the top options with a detailed comparison to help you choose the perfect solution.
What is Professional Services Project Management Software?
Professional services project management software is a specialized type of project management system designed for organizations whose work revolves around delivering client projects, such as consulting firms, marketing agencies, architecture studios, engineering firms, and IT service providers.
Unlike general-purpose project management tools, these platforms integrate key functions like time tracking, expense management, resource allocation, and project accounting, all tailored to the unique needs of professional services. As a result, the right project management software for professional services provides a unified platform that connects project planning, execution, financial tracking, and performance analytics, giving service-based organizations the visibility and control they need to deliver exceptional results efficiently and exceed client expectations.
The Benefits of Project Management Software for Professional Services
For professional services firms, the right software can transform how projects are managed, teams collaborate, and profitability is tracked. The main benefits of such solutions include:
- Centralized Project Control – Full visibility over tasks, budgets, and project timelines in one platform improves transparency and reduces communication gaps – especially among the managers.
- Optimized Resource Management – With project management software for professional services firms, managers can easily create and edit plans, leading to higher utilization rates and fewer errors.
- Financial Oversight – With a complete overview of every working hour, their costs, and overheads, you can keep projects on budget and ensure accurate billing.
- Improved Collaboration – Enhance communication through shared dashboards, intuitive reporting, and client portals — ideal for hybrid or remote teams.
- Data-Driven Insights – Advanced reports with templates ensure real-time visibility of key project management metrics in just a few clicks, helping managers make the right call every time.
What Features Should the Best Professional Services Project Management Software Have?
Not all project management tools are built with the needs of professional services firms in mind. The best project management software for professional services goes beyond simple task tracking — it integrates resource management, time tracking, budgeting, and client collaboration into one cohesive system.
Below are the essential features that every firm should look for when evaluating potential solutions.
Comprehensive Project Planning
The best project management tools for professional services companies allow users to define scopes, timelines, project milestones, and deliverables with Gantt charts or Kanban boards, creating a bird’s eye view of project plans. This helps teams stay organized and ensures client deadlines are met efficiently.
Advanced Resource Management
Professional services organizations can use project management tools to allocate staff based on real-time availability, skill set, and workload, allowing firms to optimize utilization rates and avoid overbooking or underuse of talent. They can also quickly find replacements for absent team members and ensure the optimal use of every working hour, fueling profitable growth of the entire business.
Integrated Time and Expense Tracking
Use professional services automation software to captures billable and non-billable hours seamlessly, linking them to projects and clients for accurate billing and profitability reporting. Further on, such project data can transform into advanced financial performance reports and project delivery summaries, providing grounds for further key decisions.
Budgeting and Financial Management
Controlling costs can make or break any professional services firm. Fortunately, with the right tools, they can track project costs, forecast revenue, and monitor project profitability in one place. Some tools also support project accounting functions like invoicing, expense reconciliation, and revenue recognition.
Performance Dashboards and Reporting
Even the most complex projects can turn into efficient summaries with the right tool. Such software can visualize KPIs such as utilization, profitability, and project status through customizable dashboards, empowering leaders to make data-driven decisions. The best tools for professional services automation can also streamline reporting with customizable templates, or even AI insights.
Scalability and Integrations
Project management software shouldn’t replace the tools you already use; it should expand them. For that reason, the best platforms on the market support integration with popular CRM, ERP, and accounting tools (like Salesforce, QuickBooks, or HubSpot) and scale smoothly as your organization grows.
2025 Professional Services Project Management Software Ranking
As we move into 2026, the market for professional services project management software continues to evolve rapidly. Firms now expect more than just project scheduling or task tracking; they need integrated solutions that combine project delivery, financial management, and automation. The best tools of 2025 are designed to handle complex professional service workflows, helping organizations improve profitability, streamline resource utilization, and provide exceptional client experiences through everyday tasks.
Below is our ranking of the best project management software for professional services in 2025. Each platform has been evaluated based on functionality, usability, scalability, customer satisfaction, and automation capabilities.
Professional Services Project Management Software – Comparison
Choosing the right project management software for professional services can be challenging when so many strong contenders exist. To help you make an informed decision, we’ve compared the top tools in terms of their core strengths, main limitations, and overall suitability for professional services firms.
| Tool | Description | Strengths | Limitations |
| BigTime | A leading professional services automation (PSA) platform that integrates project management, time tracking, budgeting, and billing for service-based firms. | Comprehensive PSA features, strong financial tracking, robust reporting, customizable workflows, seamless integrations with QuickBooks and Salesforce. | Slight learning curve for beginners due to advanced functionality. |
| Mavenlink (Kantata) | Designed for professional services teams managing complex projects and distributed teams. Combines resource management and collaboration tools. | Excellent resource allocation, strong forecasting, good visualization tools. | Pricing is higher; interface can feel complex for smaller teams. |
| Asana | Task-based project management tool focusing on team collaboration and productivity tracking. | Intuitive interface, visual workflows, strong integration ecosystem. | Limited financial features; not ideal for billing or PSA needs. |
| Wrike | Work management software with advanced workflow customization and analytics. | Great for enterprise collaboration, flexible dashboards, real-time updates. | Configuration can be time-consuming; lacks in-depth project accounting. |
| Monday.com | Visual project management platform suitable for teams that prefer a flexible, no-code setup. | Easy setup, highly visual, great automation templates. | Lacks native budgeting and resource utilization tools for PS firms. |
| Smartsheet | Spreadsheet-style project management tool offering strong data management and reporting. | Excellent reporting, scalability, and integrations. | Can feel rigid for complex professional services workflows. |
| ClickUp | All-in-one platform for project tracking, goals, and automation. | Affordable, highly customizable, includes time tracking. | Steeper setup curve; limited advanced financial reporting. |
| Accelo | A PSA solution built specifically for service-based organizations, integrating CRM, projects, and billing. | Strong client lifecycle management, integrated automation. | Interface can feel dated; less flexibility for large enterprises. |
| Teamwork | Designed for agencies managing client work, budgets, and deliverables. | Simple client collaboration tools, intuitive budgeting. | Limited reporting depth; not ideal for enterprise-scale firms. |
| Scoro | Comprehensive PSA tool combining projects, finances, and CRM. | Great for financial visibility, strong automation options. | Higher cost; slightly complex initial setup. |
BigTime
Reviews: G2: 4.7 | Capterra: 4.6
Pros:
- Exceptional project accounting and profitability tracking features built specifically for professional services.
- Deep time and expense tracking integration with QuickBooks, Sage Intacct, and other accounting systems.
- Advanced resource allocation and forecasting tools that help firms balance workloads and maximize utilization.
- Highly customizable dashboards and reports tailored to different roles and KPIs.
- Excellent customer support and onboarding experience with ongoing product innovation.
Cons:
- The wide feature set may require a short learning period for new users.
- The mobile app, while robust, can be less feature-rich compared to the desktop version.
BigTime is the gold standard for professional services project management software, offering a comprehensive suite that connects project delivery, time tracking, resource management, and financials in one seamless platform.
Unlike generic project management tools, BigTime delivers deep financial insight into every project, allowing leaders to forecast margins, monitor utilization, and control budgets in real time through the entire project lifecycle. In this tool, teams can track time and expenses with ease, while project managers gain full visibility into active workloads, project milestones, and profitability metrics.
The platform also supports professional services automation (PSA) — streamlining recurring workflows like approvals, invoicing, and reporting. With its customizable dashboards, executives can visualize key business data across departments, ensuring decisions are always data-driven.
From exceptional support during an onboarding process, to the recent expansions featuring AI features, BigTime has everything any professional services organization will ever need to ensure client satisfaction. As a result, it is a perfect choice for all types of companies, including, but not limited to management consulting firms, marketing agencies, construction and engineering organizations, and more.
Key Features:
- Project and Resource Management: Plan, assign, and monitor projects based on team capacity, skill sets, and deadlines. Test different scenarios to choose the best path for your project every time.
- Time & Expense Tracking: Capture every billable and non-billable hour directly linked to clients and projects. Translate working hours into costs automatically to get a live overview of project budgets.
- Budgeting & Financials: Track real-time project costs, margins, and revenue forecasts.
- Invoicing & Billing: Automate billing processes with flexible templates and integration to accounting tools.
- Analytics & Reporting: Gain insights into KPIs like utilization, profitability, and performance through interactive dashboards.
- Integrations: Seamlessly connects with tools like QuickBooks, Salesforce, Jira, and Slack.
Pricing: BigTime offers flexible pricing tiers based on team size and functionality, with plans typically starting around $10–$40 per user/month. Custom pricing is available for larger organizations with advanced needs.
Mavenlink (now Kantata)
Reviews: G2: 4.2 | Capterra: 4.4
Pros:
- Excellent resource planning and forecasting capabilities for large, complex projects.
- Robust budgeting, reporting, and analytics that provide detailed financial visibility.
- Seamless integrations with major CRMs and ERP platforms like Salesforce and NetSuite.
Cons:
- Steeper learning curve due to its advanced and intricate interface.
- High pricing makes it less accessible for small or mid-sized firms.
- Implementation can be time-consuming, with a longer onboarding phase than most competitors.
Mavenlink (now Kantata) is a project management software for professional services built for enterprises that handle large-scale, multi-departmental projects in a single system. It blends project delivery, financial management, and workload planning into a single, cloud-based solution designed for firms that require granular visibility into both project and business performance.
However, while Mavenlink is highly capable, it’s also complex and data-heavy, making it best suited for organizations with dedicated project operations teams. Smaller firms may find its configuration overwhelming and the user experience less intuitive compared to lighter tools like BigTime. Additionally, its pricing model and implementation requirements may pose challenges for firms seeking quicker deployment or simpler daily management.
Key Features:
- Advanced Resource Management: Real-time allocation and forecasting to maximize utilization.
- Financial Planning & Forecasting: Detailed control over budgets, costs, and margins.
- Project Scheduling: Create complex timelines with project dependencies and milestones.
- Collaboration Tools: Shared workspaces, document storage, and communication threads.
- Analytics & Dashboards: Real-time KPIs for resource use, profit, and project progress.
- Integrations: Works seamlessly with Salesforce, NetSuite, Slack, and other enterprise systems.
Pricing: Mavenlink (Kantata) uses a custom pricing model based on organization size and functionality. While powerful, it’s positioned as a premium enterprise solution, making it best suited for larger professional services firms with complex operational needs and the budget to match.
Asana
Reviews: G2: 4.3 | Capterra: 4.5
Pros:
- Exceptionally clean and intuitive interface — ideal for teams new to project management software.
- Strong task organization, collaboration, and workflow visualization tools.
- Extensive integration ecosystem with Slack, Google Workspace, Zapier, and Microsoft Teams.
- Highly flexible structure that adapts easily to different team processes.
Cons:
- Lacks built-in project financials, invoicing, and resource management capabilities.
- Limited visibility into financial performance and project profitability, making it less suitable for service-based firms focused on margins.
- Some automation and reporting features require higher-tier paid plans.
Asana is one of the most widely recognized project management software for professional services, particularly among creative, marketing, and consulting teams seeking a streamlined approach to project organization. Its appeal lies in its simplicity — Asana makes it easy to create tasks, assign responsibilities, set deadlines, and visualize progress without unnecessary complexity.
However, Asana’s strengths in collaboration come with clear limitations for professional services firms that need advanced financial and operational management. It doesn’t offer native tools for budgeting, time tracking, or billing, which are critical for project monitoring. While these gaps can be bridged through integrations, it often results in a fragmented system compared to more comprehensive PSA platforms.
For smaller firms or teams focused primarily on productivity and communication rather than financial oversight, Asana remains an excellent option. It’s fast, intuitive, and promotes accountability across projects. But for organizations that require automation, revenue forecasting, or deep project accounting, it may serve better as a complementary tool rather than a standalone solution.
Key Features:
- Project & Task Management: Organize projects through lists, boards, or timelines for better visibility.
- Workflow Automation: Streamline repetitive tasks and notifications with simple rule-based automation.
- Team Collaboration: Real-time communication and file sharing directly within project tasks.
- Goal Tracking & Reporting: Set strategic goals and monitor progress through customizable dashboards.
Pricing: Asana offers a free plan for small teams, with paid tiers starting around $10.99 per user/month for advanced features like timelines, reporting, and custom automation. Higher-tier plans add more administrative controls and enterprise security options.
Wrike
Reviews: G2: 4.2 | Capterra: 4.3
Pros:
- Highly flexible platform with customizable workflows and dashboards.
- Excellent collaboration tools and real-time project visibility for distributed teams.
- Advanced reporting and analytics suitable for mid-sized and large organizations.
- Supports multiple project methodologies, including Agile, Kanban, and Waterfall.
Cons:
- The interface can feel cluttered and complex for new users.
- Limited native budgeting and billing tools, making it less ideal for finance-driven professional services.
- Setup and customization can be time-consuming, requiring internal admin support.
Wrike is a project management software that balances flexibility with depth, making it a strong choice for firms managing large teams and multiple clients. It’s built for team collaboration, enabling teams to plan, execute, and monitor projects in real time through a cloud-based workspace that supports complex workflows.
However, while Wrike excels in collaboration and workflow design, it lacks some of the financial and operational depth required for true professional services automation (PSA). Budgeting, invoicing, and profitability tracking must be managed externally or through integrations, similar to financial forecasting. As a result, Wrike is best suited for firms prioritizing project delivery and collaboration over financial control.
Key Features:
- Custom Workflows: Tailor task stages, approvals, and automation rules to match project processes.
- Collaboration Tools: Shared dashboards, proofing tools, and in-app communication keep teams connected.
- Advanced Reporting: Visualize KPIs, progress, and resource usage with customizable reports.
- Automation: Automate repetitive tasks, notifications, and project updates.
- Integrations: Works with platforms like Salesforce, Slack, Microsoft Teams, and Google Drive.
Pricing: Wrike offers a free plan for small teams, with paid plans starting around $9.80 per user/month. Enterprise-level plans with advanced security, reporting, and automation are available through custom pricing.
Monday.com
Reviews: G2: 4.7 | Capterra: 4.6
Pros:
- Extremely visual and user-friendly interface suitable for teams of all sizes.
- Flexible no-code automation and customizable boards that adapt to different workflows.
- Strong collaboration tools, including file sharing, updates, and integrations.
- Excellent scalability for organizations looking to standardize project management processes.
Cons:
- Limited financial management and profitability tracking features.
- Advanced reporting and analytics require higher-tier plans.
- Can become cluttered as the number of boards and automations increases.
Monday.com is one of the most popular project management software for professional services thanks to its visual simplicity and flexibility. Its intuitive design makes it easy for teams to plan projects, track deliverables, and manage workflows in a highly customizable environment. Monday.com uses color-coded boards and dashboards that provide instant visibility into project status, team workload, and upcoming deadlines.
While Monday.com performs well in task management and collaboration, it lacks deeper PSA features such as time tracking, expense control, and billing management. Financial oversight must be handled through integrations with accounting or time-tracking tools. This makes Monday.com more suitable for small agencies with basic needs.
Key Features:
- Customizable Dashboards: Visualize project progress, deadlines, and workloads.
- Workflow Automation: Automate repetitive tasks and notifications without coding.
- Collaboration Tools: Share updates, files, and project communication in one space.
- Integrations: Connects with tools like Slack, Google Drive, and HubSpot.
- Templates: Pre-built boards for project planning, marketing campaigns, and resource scheduling.
Pricing: Monday.com offers several pricing tiers, starting with a Basic plan around $9 per user/month, while more advanced plans with automation, dashboards, and integrations start at approximately $12–$16 per user/month. Enterprise pricing is available for larger organizations.
Smartsheet
Reviews: G2: 4.4 | Capterra: 4.5
Pros:
- Familiar spreadsheet-style interface that’s easy for Excel users to adopt.
- Excellent reporting, automation, and data management capabilities.
- Scalable for organizations managing multiple projects.
- Strong integration ecosystem with platforms like Microsoft 365, Salesforce, and Tableau.
Cons:
- Can feel rigid and less intuitive for creative or agile teams.
- Lacks native budgeting, invoicing, and profitability tracking tools.
- Advanced features may require additional training or IT support.
Smartsheet is a flexible and data-driven project management software for professional services that bridges the gap between spreadsheets and full-scale project management platforms. It provides a structured environment for tracking timelines, deliverables, and resources while maintaining a familiar spreadsheet interface that appeals to data-oriented teams.
However, Smartsheet’s spreadsheet-based design can feel cumbersome for firms that prefer more visual or collaborative tools like Monday.com or Wrike. Additionally, the platform’s limited PSA tools, such as time tracking, expense management, and billing, mean it’s better suited for teams focused on project planning and reporting rather than full project accounting.
Key Features:
- Project Tracking: Manage tasks, deadlines, and dependencies in a spreadsheet-style grid.
- Automation: Automate repetitive workflows, reminders, and data updates.
- Reporting & Dashboards: Create real-time visual reports for executives and clients.
- Resource Management: Track workloads and allocate resources efficiently.
- Integrations: Compatible with Microsoft 365, Salesforce, Jira, Slack, and Tableau.
Pricing: Smartsheet pricing starts at around $9 per user/month for the basic plan, with business and enterprise plans offering advanced automation, integrations, and reporting at higher tiers.
ClickUp
Reviews: G2: 4.7 | Capterra: 4.7
Pros:
- All-in-one workspace combining project management, docs, and automation.
- Highly customizable with multiple project views (list, board, timeline, Gantt, etc.).
- Offers built-in time tracking, goal management, and task dependencies.
- Affordable pricing structure suitable for growing teams.
Cons:
- The wide range of features can feel overwhelming for new users.
- Advanced reporting and dashboards require additional configuration.
- Lacks robust native budgeting or billing tools compared to PSA-specific systems.
ClickUp is a powerful and flexible project management software for professional services that aims to replace multiple tools by consolidating tasks, communication, and goals in one workspace. Its modular design allows teams to fully customize their environment — from dashboards to workflows — making it ideal for service-based firms that want control over how they manage projects.
ClickUp also includes goal-setting features that tie directly to measurable outcomes, enabling teams to align business objectives with project progress. However, it lacks deeper financial and resource management tools, which limits its ability to function as a full professional services automation (PSA) solution. For firms requiring advanced project tracking or invoicing, integrations with tools like QuickBooks are necessary.
Key Features:
- Task Management: Create, assign, and monitor tasks through customizable views.
- Time Tracking: Track billable hours within the platform and export data easily.
- Automation: Automate task creation, reminders, and workflow transitions.
- Goal Tracking: Define measurable goals and track progress with real-time metrics.
- Integrations: Connect with Slack, Google Drive, Microsoft Teams, and over 1,000 other apps.
Pricing: ClickUp offers a free plan with core features and paid plans starting at around $7 per user/month. Business and Enterprise tiers include advanced reporting, automations, and security features for larger firms.
Accelo
Reviews: G2: 4.4 | Capterra: 4.5
Pros:
- Built specifically for professional services automation (PSA) — not just project tracking.
- Strong integration of CRM, project management, time tracking, and billing in one system.
- Excellent workflow automation capabilities that streamline client delivery from proposal to payment.
- Solid reporting tools that provide visibility into project profitability and staff utilization.
Cons:
- The user interface feels dated and less intuitive compared to modern competitors.
- Customization options can be limited, especially in dashboards and visual layouts.
- Implementation can take time due to the breadth of integrated modules.
Accelo is an end-to-end project management software for professional services that bridges the gap between traditional project management and complete business operations management. Designed for service-based organizations such as consultancies, marketing firms, and IT providers, Accelo combines CRM, project delivery, billing, and support into a single integrated platform.
However, despite its impressive functionality, Accelo’s interface and user experience feel outdated compared to platforms like BigTime or Monday.com. Its heavy reliance on configuration during setup can also make onboarding slower for smaller teams. Still, for professional services firms seeking an all-in-one system that integrates operational and financial management, Accelo remains a solid and proven choice.
Key Features:
- End-to-End PSA Management: Covers CRM, projects, billing, and client support.
- Automation: Automates recurring tasks like scheduling, follow-ups, and billing approvals.
- Time & Expense Tracking: Logs billable hours and expenses directly to projects.
- Financial Management: Integrated invoicing and profitability tracking.
- Reporting & Dashboards: Provides data-driven insights into project and business performance.
- Integrations: Works with QuickBooks, Xero, G Suite, and Microsoft 365.
Pricing: Accelo pricing starts at around $24 per user/month for basic functionality, with higher-tier plans offering advanced automation, reporting, and customization options. It’s best suited for mid-sized professional services organizations that need an integrated PSA system.
Teamwork
Reviews: G2: 4.4 | Capterra: 4.5
Pros:
- Client collaboration features, including client portals and approval workflows.
- Strong time tracking and budgeting tools for project cost management.
- Clean, easy-to-navigate interface suitable for teams of any size.
Cons:
- Reporting and analytics are less advanced than competitors like BigTime or Mavenlink.
- Limited automation and PSA capabilities for larger enterprise teams.
- Resource management features could be more detailed.
Teamwork is a reliable and user-friendly project management software for professional services that helps agencies and consulting firms manage client projects from start to finish. Unlike general project management tools, Teamwork was built specifically for client service businesses, offering integrated tools for time tracking, invoicing, budgeting, and collaboration.
However, while Teamwork performs well for small and mid-sized agencies, it lacks the depth and automation capabilities of more advanced PSA platforms. Reporting can feel basic, and larger professional services firms may outgrow its limitations when managing multiple departments or complex financial workflows.
Key Features:
- Client Collaboration: Share updates, files, and deliverables with clients in real time.
- Time Tracking & Billing: Track billable hours and generate invoices within the system.
- Budgeting Tools: Monitor budgets, expenses, and profitability at the project level.
- Task Management: Organize work with task lists, dependencies, and milestones.
- Integrations: Connects with tools like HubSpot, QuickBooks, Slack, and Zapier.
Pricing: Teamwork offers a free version for small teams and paid plans starting around $13.99 per user/month, with advanced plans offering resource management, reporting, and billing tools.
Scoro
Reviews: G2: 4.5 | Capterra: 4.6
Pros:
- Professional services automation software integrating projects, finances, and CRM.
- Strong financial management tools, including billing, quoting, and profitability tracking.
- Advanced automation and reporting capabilities ideal for data-driven decision-making.
- Sleek, modern interface that provides a clear overview of business performance.
Cons:
- Higher cost than most mid-market competitors.
- Requires significant setup and configuration to leverage all features.
- Can feel heavy for smaller teams that only need basic project tracking.
Scoro is a robust professional services automation software that goes beyond task tracking to provide end-to-end business management. It combines project planning, financial control, CRM, and reporting into one cohesive ecosystem, making it particularly suited for consulting, marketing, and IT firms that need deep visibility into both project performance and company profitability.
However, the same comprehensive nature that makes Scoro powerful also makes it more complex. It requires a thoughtful setup process, and its cost may be prohibitive for smaller agencies or firms just starting out. Larger organizations, on the other hand, will benefit greatly from Scoro’s automation capabilities and real-time performance dashboards that deliver a full picture of project and financial health.
Key Features:
- Project Management: Plan, assign, and track projects with timelines and milestones.
- Financial Management: Create quotes, manage budgets, automate invoicing, and track profitability.
- CRM Integration: Manage client relationships and sales pipelines within the same platform.
- Automation: Automate recurring tasks, reporting, and billing cycles.
- Reporting & Dashboards: Real-time insights into KPIs such as utilization, revenue, and margin.
- Integrations: Works with Xero, QuickBooks, Zapier, and over 1,000 other applications.
Pricing: Scoro’s pricing starts at approximately $26 per user/month, with more advanced packages offering financial analytics, custom workflows, and automation tools. Demo available.
Which Professional Services Project Management Software Is the Best?
Selecting the right project management software for professional services depends on your firm’s size, complexity, and operational goals. While every tool in this ranking offers value, not all deliver the same level of financial visibility, automation, and scalability needed to run a profitable professional services business.
After reviewing the leading options, BigTime stands out as the clear choice for firms seeking a complete solution that connects project management, resource planning, time tracking, and financial management in one unified platform. Unlike lightweight tools, BigTime was purpose-built for professional services automation (PSA), meaning it understands the specific needs of service delivery organizations — from managing billable hours and client budgets to forecasting profitability and utilization.
What sets BigTime apart is its ability to bridge project delivery and business intelligence. The platform’s powerful analytics and customizable dashboards help leaders make informed decisions, improve forecasting accuracy, and identify bottlenecks before they impact profitability.
For firms looking to enhance their operational performance, BigTime offers a scalable solution that grows with your business. Whether you manage five projects or five hundred, BigTime gives you the visibility, control, and automation needed to run a more efficient, profitable firm.
If you’re ready to see how BigTime can transform your operations, you can:
- Join a weekly live demo to see the platform in action.
- Start your free trial and experience its capabilities firsthand.
FAQ
What is project management software?
Project management software is a digital platform that helps teams plan, organize, and execute projects efficiently. It centralizes task management, scheduling, collaboration, and resource allocation in one place. For professional services firms, it also tracks time, budgets, and billable hours, ensuring every project is delivered on time and within budget.
Which professional services organizations can benefit from using project management software?
A wide range of professional services organizations benefit from project management software, including:
- Consulting firms that need to manage multiple client projects and track billable time.
- Engineering and architecture firms coordinating complex, multi-phase designs.
- Marketing and creative agencies managing campaigns, assets, and deadlines.
- Accounting and financial services tracking engagements, budgets, and utilization.
- IT and software development firms delivering client-focused technical projects.
BigTime is perfect for all these organizations, offering a single, unified platform that combines project delivery, resource management, and financial control.
How to choose project management software if you are a professional services company?
When selecting project management software for professional services, focus on solutions that combine project scheduling, resource allocation, time tracking, and financial reporting. The ideal platform should integrate seamlessly with your existing tools (like QuickBooks or Salesforce), scale with your business, and offer automation to reduce administrative work. Evaluate ease of use, customer support, and the ability to customize dashboards and workflows to match your firm’s operations.
What is the best project management software for professional services organizations?
The best project management software for professional services is BigTime. It’s purpose-built for service delivery organizations, combining project management, resource planning, time tracking, and financial management in one system. BigTime gives you real-time visibility into project profitability, automates administrative tasks, and integrates with leading tools, helping your firm increase efficiency, reduce costs, and scale with confidence.
What are the popular choices for professional services project management software?
Here are some of the most popular options:
- BigTime – Best overall choice for professional services automation and profitability tracking.
- Mavenlink (Kantata) – Excellent for enterprise resource management and forecasting.
- Asana – Ideal for creative teams needing task management and collaboration.
- Wrike – Great for larger teams requiring workflow customization.
- Monday.com – Flexible, visual platform for managing projects and collaboration.
- Smartsheet – Best for data-heavy teams that prefer spreadsheet-style tracking.
What is the best all-in-one project management software for professional services firms?
The best all-in-one project management software for professional services firms is BigTime. It offers complete visibility across project delivery, team utilization, time and expense tracking, and client billing — all in one platform. BigTime’s automation features and robust analytics make it a true end-to-end system that connects every part of your business, from project planning to profitability analysis.
Is BigTime a project management tool?
Yes, BigTime is a full-featured project management tool — but it’s much more than that. It’s a professional services automation (PSA) platform that integrates project management with financial tracking, resource planning, and billing. Unlike general tools like Asana or Monday.com, BigTime is designed specifically for service firms, offering the depth and flexibility needed to manage projects efficiently while improving profitability.
