Resource Allocation Software

Optimize Resource Planning. Maximize Profitability. Deliver Projects with Confidence. All Thanks To Resource Allocation Software.

Why Choose BigTime Resource Allocation Software?

Resource planning can make or break a professional services firm. Juggling team availability, shifting timelines, and overlapping deadlines often leads to inefficiencies, burnout, and missed opportunities.

BigTime’s resource allocation software gives you full control and visibility, so you can assign the right resources at the right time to the right tasks. Whether you’re planning future projects, managing capacity, or trying to reduce bench time, BigTime is one of the best resource management tools to help your team perform at its best.

Enhance efficiency

Streamline resource planning to reduce manual tasks.

Improve accuracy

Allocate based on real-time tracking and availability.

Optimize utilization

Avoid burnout and bench time with smarter resource planning.

Gain visibility

View all projects and staff workloads in one dashboard.

Increase profitability

Align resource planning with billable hours.

Integrate seamlessly

Easily connect with tools like QuickBooks, Jira, and Salesforce.

Enhance Efficiency

BigTime’s resource management tools automate resource planning so your project managers can focus on high-value tasks. Instead of spreadsheets and guesswork, use centralized, intelligent work management tools to streamline project execution. This means less time spent on rescheduling and more time spent delivering client value.

Improve Accuracy

With real-time data, you can allocate resources based on actual availability, not outdated estimates. The system pulls in time tracking, utilization metrics, and project progress metrics to inform decision-making. This helps avoid overallocation and ensures budgets stay intact.

Optimize Utilization

Improve team utilization rates by balancing workloads and minimizing idle time across projects. BigTime helps you avoid employee burnout by managing resources with visibility into human resource capacity and time availability. It’s a better way to handle resource planning.

over utilized staffers message and details

Gain Visibility

See the big picture across all active and future projects with a centralized dashboard. BigTime’s resource management software provides a real-time snapshot of your delivery teams, including resource capacity, timelines, and assignments. This level of insight enables more accurate forecasting and smarter project planning.

Increase Profitability

When you plan resources around billable hours, it directly impacts the bottom line. BigTime helps align your project goals and staffing levels with revenue-generating work. Reduced bench time and improved project delivery mean more profit per project.

Seamless Integration

Connect BigTime with the software tools you already use, including QuickBooks, Jira, Salesforce, and Outlook Calendar. These integrations reduce duplicate data entry and improve collaboration across marketing teams, finance, and delivery leads. Your resource planner becomes part of a unified tech stack for better decision-making.

Better utilization starts here.

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Key Features of BigTime’s Resource Management Software

BigTime is more than a simple resource allocation tool; it’s a complete platform for professional services firms that need precision, flexibility, and control over how they assign work and manage capacity. Here’s what makes it stand out:

Drag-and-Drop Scheduling

Schedule and reassign work effortlessly using a visual project management interface. Drag-and-drop functionality helps you quickly adjust schedules, timelines, and priorities as project scopes evolve. It’s ideal for resource managers handling multiple projects at once.

Real-Time Alerts

Avoid conflicts with instant notifications about PTO, overbooking, and capacity overload. These alerts ensure that resource availability is always accounted for when planning projects. It’s a proactive way to avoid bottlenecks and delays before they happen.

Capacity Planning

Understand and manage your team’s time and availability across different work arrangements—full-time, part-time, or contractor. With detailed resource planning and forecasting tools, you can plan around staff constraints while still hitting deadlines. This ensures your team is never under- or over-utilized.

Skills Matching

Automatically match team members to specific tasks based on their expertise and past project experience. Skills matching supports better project delivery by ensuring the right resources are allocated to the right jobs. It’s especially useful for professional services firms with varied disciplines and technical roles.

Analytics & Reports

Track actual hours, billable utilization, and project budgets with powerful reporting dashboards. Whether you're evaluating project progress or planning future capacity, these insights help you allocate resources more strategically. Detailed reports support continuous improvement in how you manage projects.

Mobile Accessibility

Access BigTime from anywhere with full mobile support. Whether your team is remote, hybrid, or on-the-go, they can view schedules, log hours, and adjust assignments directly from their devices. It’s resource management on the move.

How BigTime Resource Allocation Tools Work

Getting started with BigTime’s resource planning software is quick, intuitive, and built for scalability. Here’s how you’ll go from setup to full project execution in five streamlined steps.

Step 1: Import project and team data

Quickly sync data from your existing project management tools or input it manually to establish a baseline. Whether starting fresh or transitioning from another platform, onboarding is fast and user-friendly.

Step 2: Define project needs and skills required

Break down each project into specific tasks and assign required skills, resources, and capacity estimates. This ensures allocation of resources is aligned with your project goals from day one.

Step 3: Assign resources using drag-and-drop tools

Visually plan your team’s work using intuitive scheduling tools. Reassign, shift, or book resources as project timelines change, all while monitoring availability and team capacity.

Step 4: Monitor performance in real time

With dynamic dashboards, track resource utilization, time tracking data, and project progress metrics. Stay informed on potential risks and adjust schedules on the fly.

Step 5: Optimize and report

Generate utilization reports, forecast capacity needs, and adjust your planning strategy for new projects. BigTime turns raw data into actionable insights that help you allocate resources more effectively.

Why Professional Services Firms Choose BigTime

Success Stories: Real Results for Real Firms

Wacek & Associates leveraged BigTime to eliminate inefficiencies in their project workflow. With everything from client onboarding to billing happening within one connected platform, they saw immediate improvements in accuracy, responsiveness, and profitability. Resource planning is now streamlined, and they deliver better client outcomes with fewer delays. Read the full story.

What Our Customers Say

"BigTime has helped us increase efficiency from start to finish. From onboarding a client to actually doing the work for them, drafting the invoice, and sending it to them, because of the cohesiveness of the program we're able to increase our efficiency in how we serve the client and how we bill them."

Jay Shewan

Wacek & Associates

Ready to Streamline Your Resource Allocation and Drive Project Performance?

Start a free trial today and see how BigTime empowers professional services firms to plan smarter, execute faster, and grow stronger.

Start a free trial today

FAQ

What is resource allocation software, and how does it help manage projects?

Resource allocation software helps project managers assign team members, tools, and time effectively to complete tasks across various projects. It improves visibility into resource availability, supports capacity planning, and allows you to manage multiple projects without overbooking or underutilizing staff. Resource allocation tools like BigTime support everything from assigning tasks to managing project timelines, so delivery teams can stay aligned and on track.

How does BigTime support project resource allocation for professional services firms?

BigTime’s project resource management tools are tailored for firms that manage billable projects, deadlines, and dynamic staffing. It helps you allocate resources to tasks, align with project budgets, and optimize team productivity. Professional services firms benefit from the ability to forecast capacity, plan future projects, and maintain high resource utilization rates.

How does BigTime support project planning and the tasks involved in successful delivery?

BigTime’s project and resource management tools are designed to simplify every stage of project planning and execution, especially for professional services teams managing projects based on deadlines, budgets, and client expectations. It enables project managers to break down each engagement into detailed scopes and clearly define the tasks involved, from kickoff to delivery. With built-in resource planning tools and a centralized team plan, BigTime ensures that every aspect of project management—from allocating people to tracking milestones—is handled with precision and transparency.

Is BigTime one of the best resource management tools available?

Yes. BigTime is recognized as one of the best resource management software options for firms that need flexibility, scalability, and real-time visibility. With built-in scheduling, time tracking, and integration features, it serves as both a resource planner and a central project management tool. Its user-friendly interface supports better team collaboration, reporting, and decision-making.

Can BigTime help manage specific tasks and resource planning across multiple projects?

Absolutely. BigTime includes advanced resource scheduling capabilities, allowing project managers to assign tasks, book meeting rooms, and balance workloads across concurrent projects. Whether your team works in the office or remotely, the software ensures all available resources are being used efficiently with minimal conflicts or delays.

Does BigTime support integration with human resource tools like Google Calendar or Outlook Calendar?

Yes, BigTime’s resource planning software integrates seamlessly with Google Calendar, Outlook Calendar, and other management tools to ensure consistent scheduling and communication. This eliminates the need for double booking and provides resource managers with a holistic view of their team’s availability.

How does BigTime handle resource leveling and capacity management?

BigTime’s capacity planning features help identify and resolve imbalances in workload by redistributing assignments. Resource leveling ensures that your team’s time is used effectively, minimizing overtime while ensuring project timelines are met. Forecasting tools also help identify skill gaps before they impact project goals.

Can BigTime help marketing teams or consulting firms plan resources?

Definitely. Whether you’re managing creative teams, engineers, or consultants, BigTime helps you plan resources according to project needs. Use resource booking features and skill-based assignments to align the right team members with the right client work.

How does BigTime improve team collaboration and productivity?

BigTime helps team members stay on the same page by centralizing project management, scheduling, and communication. The software enables better collaboration through file sharing, real-time updates, and integrated task tracking, all leading to higher team productivity and improved project delivery.

What are the benefits of using BigTime for time tracking and project planning?

BigTime offers accurate time tracking and real-time visibility into actual hours spent on specific tasks. This data flows directly into resource utilization reports, giving project managers the insight they need to keep projects on scope and budget. It’s a great tool for ensuring accountability and meeting project milestones.

Why is BigTime considered a great tool for managing resources in professional services?

BigTime combines intuitive design, powerful features, and seamless integrations to deliver one of the best resource allocation tools for professional services firms. It helps firms meet project deadlines, improve team capacity planning, and align resource usage with business objectives, leading to better outcomes and increased profitability.