Project Management Accounting Software

BigTime is an all-in-one project management accounting software to manage your projects, finances, and teams—designed to help professional services firms grow smarter and faster.

Why Choose BigTime’s Project Management Accounting Software?

Professional services firms face a constant balancing act—delivering client projects on time and staying on budget, all while tracking profitability and utilization. Simplify project tracking, billing, budgeting, and resource planning with BigTime’s project management accounting software. Built specifically for time and billing-based organizations, our project management tool unites project delivery and financial management into one powerful, intuitive interface.

Enhance efficiency

Use a unified platform to centralize your entire project lifecycle.

Improve accuracy

Connect time and expense tracking and employee rates to your budget in real time.

Gain deep insights

Improve decision-making with interactive dashboards, financial reports, and KPIs.

Optimize resources

Balance workloads with utilization tools and project performance reporting.

Get paid faster

Automate billing and reduce revenue leakage with flexible invoicing formats.

Use the tools you love

Integrate seamlessly with tools you already use to improve processes.

Enhance Efficiency

BigTime is a robust solution that centralizes your entire project management lifecycle—from time tracking and budgeting to invoicing and reporting into one unified platform. Eliminate the need for multiple disconnected tools and reduce time spent jumping between systems. Your team can manage multiple projects efficiently with better visibility and fewer manual processes slowing things down.

Improve Accuracy

Avoid costly errors and inconsistent data by using a system that connects time entries, expense tracking, and employee rates directly to your project budgets. With real-time updates and automated calculations, your financial data is always accurate and up to date, allowing your team to make decisions with confidence.

Gain Insights

Use interactive dashboards, financial reports, and project KPIs to analyze project health and performance in real time. BigTime helps you uncover trends, monitor budget utilization, and proactively identify bottlenecks, enabling smarter decisions that drive project profitability and business growth.

Comparison of profit margins and costs in Plan A and Plan B charts

Optimize Resources

Get a complete picture of your resources. Balance workloads across your team with insight into employee utilization, availability, and skill sets. Assign the right people to tasks, reduce idle time, and avoid resource bottlenecks that can delay delivery and impact project performance. Whether you're managing a small team or a large, distributed workforce, BigTime helps you plan effectively.

Accelerate Billing

With BigTime, you can automate project billing workflows and reduce revenue leakage. Choose from flexible billing formats—hourly, fixed fee, or retainer—and automate invoice creation, approval, and delivery. Set up recurring invoices and track payment status in real time to shorten your billing cycle and boost cash flow.

Use the Tools You Love

BigTime seamlessly integrates with your existing software stack, including QuickBooks, Xero, Sage Intacct, and Salesforce. These custom integrations ensure your accounting software and project management data stay aligned, eliminating duplicate entry and improving operational efficiency across the board.

Better project management starts here.

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Key Features of BigTime’s Project Management Accounting Software

From tracking time and project progress to forecasting revenue, BigTime includes all the powerful project management features project managers and finance teams need to run smarter, more profitable projects.

Time and Expense Tracking

BigTime allows your team to track time and log expenses on any device, from any location. Every time entry is automatically tied to project budgets and labor rates, ensuring accurate project financials. With built-in workflows and DCAA-compliant functionality, time tracking becomes a seamless part of your business.

Financial Dashboards and Reports

Unlock a complete view of project financials with real-time dashboards and customizable reports. Track key metrics like budget vs. actuals, profitability, and utilization. Export data for forecasting or share visual dashboards with stakeholders to keep everyone aligned.

Resource Management

With full visibility into availability, skillsets, and workload, you can easily assign team members to tasks based on cost of work and project needs. Monitor staff utilization and manage project capacity to avoid overloading or underusing your most important asset—your people.

Project Oversight

From project setup to final delivery, BigTime provides end-to-end visibility. Use Gantt charts to manage timelines and dependencies, monitor project progress, and track milestones with confidence—whether you're juggling one complex project or dozens at once.

Invoicing and Billing

Accelerate cash flow with automated, customized project billing. Choose your format—hourly, fixed-fee, or retainer—and automate invoice generation, delivery, and approvals. Track payment status in real time and set up recurring invoices to reduce admin time.

Third-Party Integrations

BigTime integrates with your current accounting and CRM tools, including QuickBooks, Xero, Sage Intacct, and Salesforce. Say goodbye to manual entry and hello to a connected, efficient tech stack that scales with your firm.

How BigTime Software Works for Project Managers

Whether you're managing client engagements in consulting, technical implementations in IT services, or complex deliverables in engineering, BigTime helps you keep every project management detail on track.

Consulting project managers use BigTime to monitor billable hours and align resources across multiple clients.
IT services teams rely on it to manage time-sensitive milestones, track project financials, and ensure seamless invoicing.
Engineering firms leverage BigTime’s tools to coordinate cross-functional teams, manage budgets and timelines, and deliver projects with precision—without the steep learning curve.

Across industries, BigTime equips project managers with the tools they need to deliver work on time and on budget.

Step 1: Project Setup

Define your budgets, timelines, and deliverables in one centralized workspace to kick off new projects the right way.

Step 2: Resource Allocation

Assign the best-fit team members to the right tasks using real-time availability, skill matching, and cost data.

Step 3: Time & Expense Tracking

Let your team log hours and expenses with ease—from anywhere. Capture every billable hour and cost accurately.

Step 4: Project Monitoring & Reporting

Track performance, project costs, and key metrics in real time. Monitor budget usage, KPIs, and profitability at a glance.

Step 5: Invoicing & Payment

Generate branded invoices, automate recurring billing, and offer flexible payment options to accelerate revenue.

Why Professional Services Firms Choose BigTime

Success Story: Real results for real clients

Draper and Associates needed a more efficient way to handle time tracking, budget management, and client billing. After switching to BigTime, they saw a 66% increase in operational efficiency. With improved visibility and automated workflows, their team delivered projects faster and scaled their business with confidence. Read the full story.

What Our Customers Say

“Thought it was too good to be true for a while but it’s actually really changed our business. I’ve had staff that were against this originally coming back and saying, ‘hey this is great!’ … so been very happy with the adaptation from the staff.”

Reed Draper

Draper and Associates

Experience the Power of Integrated Project Management and Accounting

Start your free trial today or schedule a personalized demo to see why BigTime is the best project accounting software to help your team work smarter, bill faster, and grow stronger.

Start a free trial today

FAQ

Is BigTime’s project management accounting software compatible with my accounting software?

Yes. BigTime integrates with QuickBooks Online, QuickBooks Desktop, Sage Intacct, and Xero—keeping your accounting and project data synced and eliminating double entry.

Can BigTime project management accounting software support international projects and multicurrency billing?

Absolutely. BigTime supports multicurrency functionality for time entries, expenses, and invoicing—perfect for global professional services firms and international clients.

Does BigTime offer a mobile app?

Yes. The BigTime mobile app (iOS and Android) allows team members to track time, log expenses, and manage tasks remotely, keeping everyone productive on the go.

How does BigTime help with resource planning?

BigTime gives real-time insight into staff capacity, utilization, and skills, allowing you to allocate resources based on availability and workload and improve project performance.

Is the invoicing process customizable?

Yes. BigTime accounting software enables you to choose your billing format, create branded invoice templates, and set up recurring invoices. Automate workflows and monitor payment status in real time.

How does BigTime support project accounting and revenue recognition across multiple projects?

BigTime goes beyond traditional accounting software by offering specialized project accounting features that help you manage financial performance across multiple projects. You can track billable hours, expenses, and budgets in real time, while automated revenue recognition ensures that income is properly aligned with project delivery. This level of financial visibility empowers firms to improve project profitability, reduce revenue leakage, and stay compliant with accounting standards—all within a single, unified platform.

What kind of reports does BigTime offer?

BigTime offers robust financial dashboards, customizable project management reports, utilization tracking, and forecasting tools—all built to provide insight into performance and profitability.

Can I track project budgets and forecast revenue with BigTime?

Yes. Set project budgets, monitor spend in real time, and forecast future performance using historical and live data to ensure projects stay on track.

Is BigTime a good fit for small businesses that need to track project profitability and task-level performance?

Yes. BigTime is a powerful solution for small businesses and large professional services firms alike. It offers robust project accounting tools that let you break projects into specific tasks, assign the right team member to each one, and track time and costs in real time. This granular visibility ensures you understand how every project is performing—and directly supports improved project profitability. Whether you're managing a 10-person consulting team or a multi-office operation, BigTime scales with your business as your project complexity and reporting needs grow.

What type of support does BigTime offer?

BigTime offers hands-on onboarding with dedicated specialists, plus ongoing live support, a comprehensive help center, and expert customer success guidance.

Is my data secure with BigTime?

Yes. BigTime uses industry-standard encryption, secure cloud infrastructure, and role-based access control to protect your data and ensure compliance.

Does BigTime support DCAA compliance?

Yes. For firms handling government contracts, BigTime provides DCAA-compliant time tracking, audit trails, and reporting features.

Can BigTime help manage multiple projects while maintaining visibility into financial performance?

Yes. BigTime is built to handle multiple projects simultaneously, giving project managers and finance teams full visibility into every engagement. With integrated project accounting capabilities and real-time data, you can track time, budgets, expenses, and billables across projects in one centralized system. Our powerful tools allow you to monitor project profitability, manage resources efficiently, and reduce administrative overhead. Unlike generic accounting software, BigTime is purpose-built for firms that need both project and financial oversight in a single platform.