Resource Management System

Take control of your resources and unlock higher profitability with a resource management system tailored to your needs.

Why Choose BigTime’s Resource Management System?

In professional services, resource management is more than just scheduling; it's the key to profitability, productivity, and project success. Yet many firms struggle with poor resource management, lack of visibility, overutilized teams, and inefficient planning. BigTime's resource management system empowers project managers to balance workloads, streamline scheduling, and boost utilization, so you can deliver projects on time and on budget.

Enhance visibility

Get real-time insights into team availability and project demands.

Improve schedule accuracy

Assign the right people to projects and get notifications of scheduling conflicts.

Boost utilization rates

Maximize billable hours and reduce bench time with smart planning.

Simplify workflows

Automate repetitive tasks and centralize resource data for easier management.

Integrate seamlessly

Connect with tools like QuickBooks, Jira, Salesforce, and more.

Scale with confidence

Test different scenarios and plan capacity as your team and projects grow.

Enhance Visibility

With BigTime’s resource management software, your team gains real-time visibility into resource availability, project timelines, and utilization rates. Project managers and resource planning leaders can make informed decisions faster, reduce scheduling conflicts, and ensure no resource is left underutilized.

Improve Scheduling Accuracy

BigTime’s resource management tool lets you assign the right resources to the right projects with ease. Built-in alerts flag any scheduling conflicts, allowing you to course-correct before issues impact project delivery or profitability.

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Boost Utilization Rates

Maximize billable hours and reduce costly downtime with intelligent resource utilization tracking. BigTime gives you the tools to identify and eliminate bench time, ensuring your team always works on the highest-value initiatives.

Simplify Workflows

BigTime’s resource management software centralizes your project data and automates repetitive administrative tasks to make resource planning easier. This streamlining empowers your team to focus on delivering projects, not managing spreadsheets.

Integrate Seamlessly

Connect your resource management system with the platforms you already use, including QuickBooks, Salesforce, Jira, and more. These seamless integrations eliminate data silos, reduce manual entry, and keep your team aligned across systems.

Scale with Confidence

With advanced capacity planning tools and resource forecasting capabilities, BigTime helps firms model future scenarios and plan for future projects with clarity. Confidently take on new work, knowing you have the right people and bandwidth to deliver.

Better utilization starts here.

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Key Features of BigTime’s Resource Management System

BigTime’s resource management software is packed with features designed specifically for professional services teams. These tools give you everything you need to manage projects, allocate resources, and improve efficiency—without switching between platforms.

Drag-and-Drop Scheduling with Gantt Charts

Visual planning tools like drag-and-drop Gantt chart project management software let you quickly reassign tasks and adjust workloads across ongoing projects. This user-friendly approach to resource scheduling makes it easy to adapt plans in real time and maintain momentum across multiple teams.

Utilization Dashboards

BigTime’s intuitive dashboards provide real-time insights into resource utilization, billable vs. non-billable hours, and capacity trends. These views help resource managers and project leaders track key metrics and ensure teams are aligned with high-value work.

Forecasting Tools

Take the guesswork out of future planning with BigTime’s resource forecasting capabilities. Use historical data and project pipelines to model upcoming demands and ensure you have the right mix of team members for what’s ahead.

Skills-Based Matching

Easily match team members to projects based on skillsets, certifications, and experience. This feature allows you to optimize resource allocation and ensure the right people are always assigned to the right projects, boosting quality and success rates.

Time-Off Visibility

Automatic integration of vacation days, PTO, and holidays into your scheduling ensures better capacity management. With a clear picture of availability, you’ll avoid surprises and keep project timelines on track.

Detailed Reporting

Pull robust reports on resource efficiency, project performance, team utilization, and profitability—all in just a few clicks. BigTime’s built-in business intelligence tools make it easy to monitor performance and make proactive improvements.

How BigTime’s Resource Management Solution Works

BigTime makes it simple to get started, allocate your team efficiently, and continuously optimize performance. Here's how our resource management system helps you manage resources effectively at every stage of your workflow.

Step 1: Set Up Your Team

Add users, define roles, and establish working hours and availability.

Step 2: Create Projects

Input project timelines, milestones, and requirements to align planning with goals.

Step 3: Allocate Resources

Use real-time data and drag-and-drop tools to assign staff based on skills and capacity.

Step 4: Monitor and Adjust

Track hours worked, progress against milestones, and team capacity with visual dashboards. Make quick adjustments when needed.

Step 5: Analyze Results

Pull reports on performance, utilization, and profitability to refine future planning.

Why Professional Services Firms Choose BigTime

Success Story: Real Results for Real Firms

Adroit North America, a dynamic management consulting firm, needed a way to streamline project delivery and manage resources more effectively as it grew. After implementing BigTime, the company was able to bring its timesheet approval process down from five days to less than 24 hours. With centralized project data and resource planning tools in one place, Adroit improved billing accuracy, gained full visibility into utilization, and created more time to focus on strategic growth. BigTime gave the company the confidence to scale without compromising operational efficiency. Read the full story.

What Our Customers Say

“BigTime is literally the DNA of our professional services organization. Everything from taking the sales demand and projecting out the forecast based on probabilities of deals through to the actual engagement, onboarding, and planning out the full lifecycle of the engagements…”

Richard Sides

CEO of Adroit North America

Take Control of Your Resource Management and Unlock Higher Profitability

Ready to see it in action? Start your free trial and discover how smarter scheduling and better insights can transform your business.

Start a free trial today

FAQ

What is a resource management system?

A resource management system is a type of project management tool designed to help professional services firms plan, allocate, and monitor resources across multiple projects. The best resource management tools enable teams to assign tasks efficiently, manage workloads, and ensure the right team members are scheduled based on availability, skillsets, and project needs. With the right resource management solution, firms can complete projects faster, avoid scheduling conflicts, and increase overall productivity.

How does BigTime’s system improve resource utilization?

BigTime’s resource management software helps you monitor your team’s workload, reduce idle time, and increase billable utilization. By tracking actual time spent on tasks and comparing it against project timelines and resource capacity, BigTime allows resource managers to identify underutilized resources and rebalance assignments quickly. This leads to smarter project staffing, improved forecasting, and maximized revenue.

Can I manage multiple teams and projects in BigTime?

Yes.BigTime is built for enterprise businesses and growing firms alike. Its centralized dashboard makes it easy to track resources across departments, clients, or project types, ensuring visibility into all ongoing projects. Whether you’re managing internal teams, contractors, or global resources, BigTime’s project management software for small teams and large enterprises helps you plan resources effectively, allocate tasks based on capacity, and maintain alignment with project goals.

How does BigTime help teams complete projects more efficiently?

BigTime combines advanced project management tools with smart resource allocation features to ensure every task is handled by the right team member at the right time. By giving you full visibility into available resources, team capacity, and human resources scheduling, the system helps you plan effectively and respond quickly to changes. This allows your firm to maximize resource efficiency, avoid bottlenecks, and complete projects on time and within budget.

Does BigTime support forecasting and capacity planning?

Absolutely. BigTime features built-in resource forecasting tools and capacity planning capabilities that let you project future staffing needs. You can model different scenarios based on your pipeline, upcoming projects, and historical performance. This gives you the confidence to take on new business without overloading your team or missing project deadlines.

Is BigTime suitable for small and mid-sized businesses?

Yes. While BigTime is robust enough for large-scale operations, it's also a simple resource management tool that scales easily with your business. Smaller teams benefit from an all-in-one platform that handles time tracking, project management, financial reporting, and resource scheduling—all without the complexity of enterprise-only systems.

Can I track billable vs. non-billable hours?

Yes. BigTime includes advanced time tracking and reporting features that allow you to distinguish between billable and non-billable time. This data feeds directly into your utilization dashboards, helping you analyze team performance, measure profitability, and make informed decisions about future projects.

Does BigTime integrate with accounting and CRM tools?

BigTime’s resource management tools connect seamlessly with popular tools like QuickBooks, Salesforce, Jira, and Slack. These integrations help you unify your resource planning, time tracking, and financial reporting workflows, saving time and reducing data entry errors across your project management ecosystem.

How customizable is BigTime’s resource management software?

BigTime’s resource management software is highly flexible. You can customize fields, workflows, permissions, and reports to fit your team's processes. Whether you're managing resources, tracking key metrics, or running financial reports, BigTime adapts to your firm’s unique requirements for effective resource management.

Is mobile access available?

Yes, BigTime’s resource management software offers mobile access through its app, so you can manage projects, approve timesheets, and track available resources on the go. With support for remote work and on-site project teams, BigTime keeps your project progress and resource efficiency on track, no matter where you are.

What makes BigTime one of the best resource management tools for professional services?

BigTime is one of the best resource management tools because it offers precise resource allocation capabilities, intuitive dashboards, and real-time insights into your team’s workload. You can easily view each team member’s availability, match the right people to the right tasks, and make quick adjustments as project needs evolve. This ensures every resource is used effectively and every project stays on track.

What kind of support is available?

BigTime provides dedicated onboarding, live support, and a robust knowledge base to help you succeed. Whether you need help assigning tasks, managing resources, or analyzing other key metrics, our team ensures you have the guidance needed to unlock the full power of your resource management system.