Resource Management​ Software

Effortless resource planning.
Consistent profits.

Quit making decisions based on data from days, weeks, or months ago. 
See what’s going on now – so you can assign the right people, adapt quickly, and drive profits.

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Trusted by more than 3000 professional services organizations

“BigTime has become the base system for team and project portfolio management from both the financial and workload perspective. It’s now the main system used by our project managers and the only source of information for me as Head of Delivery.”

Agnieszka Uznańska
Head of Delivery

Powerful and accessible resource planning that grows with your firm

Empower your team with optimized staffing plans
designed for balance, efficiency, and long-term profits.

Jump into smarter planning with easy-to-adopt solutions. Get advanced forecasting and utilization reports without adding complexity.

Don’t just see where you’re headed. Leverage predictive planning to test scenarios, model what-ifs, and make staffing decisions that protect your finances.

Out-of-the-box solutions with outsized impact

Build Schedules With Drag & Drop Calendar

Make adjustments in seconds and get a visual overview of how your team is spending their time

Availability Heatmap

Monitor staff utilization, spot trends, and stay flexible enough to make game-time decisions when challenges arise

AI Demand Matching

Simplify capacity planning with Al staffing recommendations based on your team’s availability and skills mix

You can't get ahead of staffing problems if you never see the full picture

Capacity planning is never just that. Your team’s workload holds invaluable clues about your profits and hiring needs— but you need a platform that can see it all. Find out what it really looks like to get a birds’-eye view of project staffing.

Resource Allocation That Defends Your Bottom Line

Make resource management into something more by tying staffing plans to financial outcomes.
Run in-platform scenario planning to understand how decisions today affect margins and cash flow tomorrow.

Understand how you’re using your team today and plan for the future. Protect against burnout, stay productive, and make hiring decisions based on what’s working (or not working) right now.

Reduce planning delays by up to 40% and get a handle on emerging project risks. With clarity into current utilization and upcoming needs, see where you need to hire, shift assignments, or reprioritize.

Where Every Hour Powers the Big Picture

BigTime integrates resource allocation with project execution, time tracking, invoicing, and real-time insights - helping professional services firms stay agile and profitable from start to finish.

Pre-Built Integrations to Keep Your Projects and People in Sync

Move Project From Quote to Cash in One Connected System

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Scoping & Quoting

Set your team up for successful delivery with built-in guardrails that keep your pricing and scope aligned with your current resources.

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Time & Expense Tracking

Automatically sync time and expense data with your resource and project plans, so you can see planned vs. actual utilization, flag problems, and make smarter, faster staffing decisions.

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Reporting & Analytics

Unify your project, staffing, and financial data on one platform to generate more accurate predictions about upcoming resourcing needs.

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AI-POWERED RESOURCE MANAGEMENT

Staff for the Future. Succeed in the Present.

From quoting to cash flow, BigTime unifies your operations and brings AI into every corner of your business—so you can work smarter, bill faster, and grow with confidence.

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Ben Mascow

BigTime Solutions
Consulting Director

You’re in good company.

See how BigTime users drive revenue with AI-powered resource management, scoping and quoting, time tracking, project planning, billing, and reporting — all from one interconnected platform.
IT Services

How Billennium Rolled Out BigTime to 1500 Employees
 in Just 3 Months

“I don’t have to anxiously await the end of the billing period. Our forecasts barely differed from reality, giving me peace of mind in my work.”

+14%

Rise in resource Utilization

99%

Accuracy in forecasts and plans

Piotr Kawęcki

Head of Business Delivery

IT Services

How DLabs.AI Replaced 80% of Spreadsheets with One Scalable System

“With BigTime Foresight, I have a comprehensive solution that helps me go from being the person who prepares all the data to simply confirming and accepting it.”

-80%

Reduction in the number of Excel spreadsheets used!

No errors

No errors in rates, tracked hours, or utilization

Ewa Rajewska

Co-Founder and CFO

IT Services

How Flobotics Forecasts Scenarios and Gains Predictability Revenue

“As far as the allocations are concerned, my work is much more comfortable now. Before, we had significant problems with data updates. Now, I am confident that everything I find in BigTime is the truth.”

100%

oversight of all resource allocations

Reduced

manual work and scheduling errors

Chris Szwed

Delivery Leader

Frequently Asked Questions 

How does BigTime Resource Management differ from the Resource Management module in BigTime PSA?

BigTime provides two flexible ways to manage resources, depending on where your firm is in its project management journey.

Resource Management in BigTime PSA, on the other hand, is fully integrated into our complete PSA platform - BigTime Delivery. With this option, firms not only gain powerful resource and financial planning, but also benefit from built-in features like time-tracking, invoicing, and project management. It’s the best fit for organizations looking to centralize operations in one platform, build a strong foundation, and scale seamlessly as they grow.

BigTime Resource Management (Standalone) is a dedicated solution for firms that already have a time-tracking tool in place but need deeper visibility into resource allocation and financial planning. It lets you sync work logs from your existing systems, compare planned vs. actuals, and track project profitability without replacing your current tool stack. This option is ideal for growing firms that want to optimize staffing and project delivery while keeping their established workflows intact.

If you’re not sure which solution is right for your firm, reach out to our team for a quick assessment. 

How is BigTime Resource Management different from traditional resource management tools?

BigTime Resource Management is one part of BigTime’s comprehensive BigTime platform. It connects directly to BigTime’s quoting, time and expense tracking, project portfolio management, invoicing, and reporting tools so you can manage your entire project lifecycle from one place. 

Most services firms manage resources in siloed platforms or standalone documents. As a result, teams are forced to create project plans without getting a full picture of their firm’s competing demands. They also have to reenter data into new systems manually every time a project changes hands. Both of these problems can lead to over- or under-utilized resources, plus human errors that drain revenue over time.

BigTime, by comparison, offers two unique advantages: 

  1. Real-time visibility. Because your entire project lifecycle is fully connected, you’re able to see how resourcing plans affect (and are affected by) other projects on deck.
  2. Modular solutions. BigTime is designed to grow with your firm. You have the option to add more functionality as your needs evolve, so you always get the right solutions without extra bloat.

What does resource planning look like, step by step?

  • Assess what resources your project requires.
  • Determine what specialists, if any, may need to be involved.
  • Estimate the skills and staff allocation you need to complete the project.
  • Verify availability and skill mix in your talent pool.
  • Assign staff to the tasks where they can best perform.
  • Monitor resources throughout execution and make adjustments as necessary to achieve your goals.

How do BigTime Resource Management’s AI tools work?

BigTime uses AI-driven insights to make intelligent staffing recommendations—quickly identifying the best-fit team members based on availability, skills, and utilization. Once you’ve staffed your project, BigTime’s AI Agents also simplify common processes like timekeeping and submitting expenses, so your team can spend more time on billable work.

Can I use BigTime Resource Management to make sure my team can deliver on time?

Monitoring project timelines and team capacity are some of the core functions of BigTime Resource Management. With tools like the drag-and-drop calendar, forecasting, and availability heat map, you can easily compare team capacity to upcoming work and adjust on the fly to keep projects on track.

Can BigTime help us plan for hiring needs?

 

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