Multi-Project Management Software

Streamline your multi-project management by allocating resources, tracking tasks, and monitoring budgets in one unified BigTime workspace.

Why Choose BigTime for Project Management?

Managing multiple unlimited projects across different teams, clients, and timelines can quickly become chaotic. Project managers and operations leaders often struggle with disjointed tools, limited visibility, and competing priorities that lead to delays, overextended resources, and unplanned costs. Traditional project management tools weren’t designed to handle the complexity of juggling multiple projects simultaneously, especially in professional services environments where every hour and dollar must be accounted for.

BigTime’s comprehensive project management tool solves these challenges by providing a single source of truth for your project portfolio. With centralized scheduling, resource allocation, budget tracking, and integrated reporting, BigTime enables teams to move faster, collaborate more effectively, and make data-driven decisions across every stage of project planning and execution.

Visualize your project portfolio

Get a unified overview of timelines, dependencies, and workloads.

Optimize resource utilization

Assign people based on availability and skills to reduce bench time.

Control budgets across projects

Set financial baselines and track expenditure with real-time insight.

Prioritize effectively

Align projects to business goals and adjust as priorities shift.

Streamline tasks

Break down deliverables across teams with integrated planning tools.

Integrate data flow

Connect with time tracking, accounting, ERP, and collaboration tools.

Visualize Your Project Portfolio

Gain full visibility into all your projects in one centralized project dashboard. BigTime enables you to track project timelines, workloads, and task dependencies, allowing you to better manage multiple projects simultaneously. You’ll quickly identify delays, balance workloads, and make informed decisions.

Optimize Resource Utilization

Assign team members based on their real-time availability and skill sets across all active projects. BigTime helps project managers reduce bench time and prevent over-allocation by automating resource planning. This means you can better align your people to priorities and meet project timelines.

Project Management Dashboard

Control Budgets Across Projects

Set financial baselines and track budgets with precision across every project in your portfolio. BigTime’s project financial management tools compare forecasted and actual costs in real time, ensuring visibility into spend and profitability. It’s ideal for firms managing complex budgets across departments or clients.

Prioritize Effectively

Align projects with strategic goals and dynamically shift resources as business needs evolve. With BigTime, you can assess project performance and make real-time decisions on where to focus team efforts. This helps firms manage project priorities more effectively and meet stakeholder expectations.

Streamline Task Coordination

Break projects down into actionable tasks and milestones, and coordinate them across teams and departments. Unlike some basic task management tools, BigTime’s task management tools ensure that all team members know what to do, when to do it, and how it connects to the bigger picture. This supports better collaboration and on-time delivery.

Integrate Data Flow

Connect BigTime with your other tools and essential systems like time tracking, accounting software, ERP platforms, and collaboration tools. Centralizing data from multiple tools allows for seamless workflows and consistent reporting. It reduces duplicate entry, increases accuracy, and gives your team one source of truth.

Better workflows start here.

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Key Features of BigTime

BigTime’s multi-project management software is packed with key features that help project managers and professional services teams stay on top of every task, timeline, and budget, no matter how many projects you're managing. Whether you're planning complex workflows or tracking progress across multiple teams, these tools give you the control and visibility you need to deliver successful outcomes.

Portfolio Dashboard

Gain a comprehensive view of your entire project portfolio in a single, centralized workspace. This feature enables project managers to visualize timelines, deadlines, and project dependencies across all ongoing and upcoming projects. With real-time project tracking, you can quickly identify bottlenecks, prioritize work, and ensure resource allocation aligns with business goals.

Resource Scheduler

Drag-and-drop scheduling makes it easy to assign tasks to the right people, even across multiple projects. Use filters for availability, skills, and utilization to avoid overloading your team and reduce bench time. The resource scheduler facilitates project planning, team collaboration, and task management across departments, while also enhancing resource utilization.

Budget and Cost Control

Monitor project budgets from initial setup through completion with robust cost tracking tools. BigTime allows you to set financial baselines, compare forecasted vs. actual costs, and ensure every project stays within scope. This feature is crucial for effective project financial oversight and for enhancing profitability across your project portfolio.

Task and Milestone Management

Organize tasks into manageable phases with clearly defined milestones and dependencies. Automate reminders and task updates to ensure team members stay on track and meet deadlines. This functionality is ideal for managing complex projects, tracking project performance, and aligning team efforts.

Timesheets and Expenses Integration

Capture time and expense data in real time and link them directly to your projects. This integration streamlines billing, improves financial management, and supports better visibility into project profitability. It’s an essential feature for service firms juggling multiple projects with detailed client invoicing requirements.

Reporting and Analytics

Access pre-built and customizable reports to monitor project progress, team performance, and financial health. Use these reports for executive-level status reviews or day-to-day project tracking. With advanced reporting, you can uncover trends, measure KPIs, and make informed decisions across your entire portfolio.

How BigTime Project Management Software Works

BigTime’s multi-project management software simplifies every stage of project execution—from initial planning to final delivery—so your team can focus on performance, not process.

Step 1: Unify your projects

Consolidate all active and planned work in BigTime.

Step 2: Define your resource pool

Input team roles, skills, and availability.

Step 3: Schedule and assign work

Use drag-and-drop tools linked to project milestones to assign tasks.

Step 4: Assign budgets and track

Set financial goals and monitor real-time progress.

Step 5: Track progress

Capture time, tasks, and expenses to automatically update dashboards and access advanced reporting.

Why Professional Services Firms Choose BigTime’s Project Portfolio Management Software

Success Stories: Real Results for Real Firms

Globiox needed a better way to manage a growing portfolio of client projects and internal initiatives. With BigTime, the company gained full visibility into its resource assignments and task management dependencies. The result: fewer questions about who was doing what, better accountability, and a streamlined project workflow that scaled effortlessly with the firm’s growth.
Read the full story.

What Our Customers Say

"BigTime makes it easy to manage complex project structures. Now everyone knows their responsibilities, deadlines, and where to find key information—without needing constant check-ins."

Andrew Rossman

Director, Globiox

Ready to Simplify Your Multi-Project Management?

Discover how BigTime’s multi‑project management software can elevate visibility, streamline coordination, and maximize resource efficiency. Learn why BigTime is the best project management software for professional services firms. Start your free trial today.

Start a free trial today

FAQ

What is multi-project management software?

Multi-project management software is a digital solution that helps organizations manage multiple projects simultaneously from a single platform. Its basic features support project scheduling, resource allocation, budgeting, task dependencies, and real-time reporting. BigTime provides comprehensive project visibility so teams can better manage timelines, track progress, and optimize resource utilization across a full project portfolio.

How does BigTime support resource planning and utilization?

BigTime includes advanced resource management features like drag-and-drop scheduling, availability tracking, and skills-based assignments. Project managers can view team capacity, resolve scheduling conflicts, and avoid overbooking through visual planning tools. This enables firms to align the right people to the right tasks, reduce idle time, and maximize overall resource efficiency across multiple projects.

How does BigTime help with organizing tasks and managing team assignments?

BigTime makes organizing tasks simple with intuitive tools designed for quick adoption and a minimal learning curve. Users can easily manage tasks by creating visual workflows that map out each phase of a project, from initial task assignments to milestone completion. Whether you’re coordinating basic task organization or juggling unlimited tasks across teams, BigTime’s drag-and-drop functionality and customizable views make it easy to stay on top of deliverables. The platform is built for scale, allowing project managers to assign tasks, track progress, and optimize team performance, all within a centralized system.

Can I track budgets and costs across all projects in BigTime?

Yes. BigTime’s multi-project management software offers real-time budget tracking and cost control tools. You can establish financial baselines, monitor forecasted versus actual spend, and generate reports that highlight profitability across your entire project portfolio. These capabilities are ideal for firms needing accurate financial oversight and streamlined project accounting.

Does BigTime support task dependencies and complex workflows?

Absolutely. BigTime enables you to define task dependencies, set milestones, and create intricate workflows to ensure all project components remain aligned. This is especially important for managing multiple projects with overlapping deadlines, shared resources, and interdependent deliverables. Automated reminders and real-time updates keep teams on track and reduce delays.

How are timesheets and expenses managed in BigTime?

BigTime integrates timesheet and expense tracking directly into its project management workflows. Team members can log time and expenses by project, client, or task, and managers can easily approve entries. This feature streamlines project billing, enhances financial accuracy, and provides firms with complete visibility into billable hours and operational costs.

What types of reports and analytics does BigTime offer?

BigTime delivers both pre-built and customizable project reports that cover timelines, budgets, team utilization, and financial performance. Dashboards offer visual insights for project managers and executives, while granular filters enable in-depth analysis of project data. These analytics support better forecasting, client reporting, and decision-making across all your projects.

Can BigTime integrate with other project management and accounting tools?

Yes. BigTime integrates seamlessly with platforms such as QuickBooks, Sage Intacct, Lacerte, Jira, and Salesforce. These integrations ensure that your project, time, and billing data flow smoothly across departments, eliminating duplicate entries and improving cross-platform visibility. BigTime also supports API access for custom integrations.

Is BigTime suitable for industries like IT services, architecture, and engineering?

Yes. BigTime is built specifically for professional services firms in industries such as IT consulting, engineering, architecture, and management consulting. It handles the complexity of multiple, concurrent projects with features tailored for billing, compliance, and resource forecasting, making it a trusted project management tool across technical and service-driven industries.

Does BigTime help with project forecasting and planning?

BigTime includes forecasting features that project future workload, revenue, and resource needs. Using historical data and current project pipelines, firms can predict capacity constraints, upcoming costs, and utilization trends. This helps teams plan more effectively and proactively manage project timelines and financial outcomes.

How does BigTime compare to other project management apps for tracking project progress across multiple projects?

BigTime stands out among project management apps as a great project management tool specifically built for professional services firms handling multiple projects at once. Unlike other project management software that focuses on single workflows or basic task lists, BigTime offers advanced project management capabilities such as detailed project tracking, real-time dashboards, and integrated resource management. With tools that monitor project progress from planning through completion, BigTime gives teams complete visibility and control, making it the preferred choice for firms that need more than just basic functionality to stay on top of complex, high-volume project environments.

How long does it take to implement BigTime’s project management software?

Most firms can implement and begin using BigTime within a few weeks, even without advanced technical expertise. The platform is cloud-based, requiring no heavy IT infrastructure or long deployment cycles. BigTime provides onboarding support, training resources, and dedicated customer success teams to help you configure workflows, integrate with your existing systems, and quickly and efficiently manage multiple projects.