DCAA-Approved Accounting Software

Stay audit-ready, streamline operations, and accelerate billing for your professional services firm with DCAA-approved accounting software.

Why Choose BigTime’s Accounting Software?

DCAA compliance ensures your accounting system meets strict federal standards, particularly for defense contracts. For government contractors and professional services firms, it’s not just about ticking boxes. It’s about securing and maintaining profitable government contracts.

BigTime’s DCAA-compliant accounting system integrates seamlessly with existing accounting systems, helping firms maintain government contracts with full security and without sacrificing efficiency. From DCAA-compliant time tracking and direct and indirect cost allocation to audit-ready reports, BigTime accounting software simplifies every step.

Streamline compliance

Use templates tailored for DCAA requirements

Improve accuracy

Get real-time, rules-based time and expense tracking

Enhance visibility

Leverage robust audit trail and reporting features

Integrate seamlessly

Eliminate duplicative data entry with Quickbooks integration

Get paid faster

Automate labor cost allocation and approval flows to accelerate billing

Scale with confidence

Use tools designed to grow with you as you expand government contracts

Streamline Compliance with Templates Tailored for DCAA Requirements

BigTime’s DCAA-approved accounting software comes pre-configured with tools and settings aligned to DCAA regulations and generally accepted accounting principles, so government contractors can hit the ground running. Whether you're preparing for a pre-award or post-award audit, our DCAA-compliant accounting system ensures your federal government contracting documentation is complete, accurate, and secure for review.

Improve Accuracy Using Real-Time, Rules-Based Time and Expense Tracking

Stay on top of daily time entries with built-in approval workflows and automated checks for errors or inconsistencies. BigTime’s DCAA-compliant accounting software with time tracking ensures your firm enforces the proper controls and captures labor costs accurately across every project.

Enhance Visibility through Robust Audit Trail and Reporting Features

Every change in time and expense entries is logged with complete transparency, allowing you to produce real-time audit trails and documentation on demand. With BigTime, project accountants and compliance officers can easily meet DCAA accounting system audit requirements.

Monthly bar chart analyzing project costs and profits

Integrate Seamlessly with QuickBooks to Eliminate Data Re-entry

BigTime’s DCAA-approved accounting tool’s deep, native QuickBooks integration allows for bi-directional syncing of time, expenses, and invoicing data. You’ll reduce manual work, avoid double entry, ensure security, and maintain a single source of truth across platforms and processes.

Accelerate Invoicing with Automatic Labor Cost Allocation and Approval Flows

Automatically allocate direct and indirect labor costs to the correct accounts in your system using predefined rules. This speeds up invoicing and helps ensure government contract accounting software compliance by aligning billing with allowable cost structures and final cost objectives.

Grow Confidently Using Scalable Tools for Expanding Government Contracts

Whether your business is new to the world of federal contracts or managing multiple large projects, BigTime’s DCAA accounting system scales with your business. Add users, manage indirect cost pools, and configure workflows that keep pace with your growth.

Better accounting starts here.

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Key Features of BigTime's Accounting Software

BigTime offers a robust accounting system that ensures your business can stay compliant with DCAA standards.

Built-in DCAA-Compliant Time and Expense Tracking

Track billable hours and reimbursable expenses accurately with features designed to enforce daily time entry, managerial approval, and compliance documentation. BigTime ensures your DCAA-approved accounting software supports every step of the timekeeping process for your business.

Complete Audit Trail for Time Edits and Approvals

Gain peace of mind with detailed logs of all time entries, changes, and approval actions. These audit trails are essential to demonstrate compliance during DCAA auditing and support proper contract billing practices.

Automated Indirect Rate Calculations

BigTime helps you easily set up, manage, and apply indirect cost rates to your projects. This feature is critical for government contractors needing to allocate overhead or fringe costs accurately following DCAA requirements.

Real-Time Budget and Labor Cost Visibility

Monitor labor distribution and project budgets in real time to know where your business stands. BigTime gives government contractor companies full internal control over costs, helping them stay within budget and compliant with contract terms.

Segregation of Allowable and Unallowable Costs

BigTime allows companies to distinguish and categorize costs clearly, reducing the risk of billing errors or non-compliance with government regulations. This ensures your internal accounting procedures align with federal cost principles outlined in FAR Part 31.

Deep Integrations for Streamlined Accounting

Seamlessly sync data between BigTime and other tools like QuickBooks Desktop or Online, maintaining system continuity and internal control across time tracking, payroll, invoicing, and reporting. It’s the ideal solution for firms pursuing QuickBooks DCAA compliance without overhauling their systems.

How BigTime’s Accounting Software Works for Government Contractors

BigTime’s accounting software makes DCAA compliance simple by guiding you through the steps involved—from setup to billing—so you can focus less on auditing and more on winning government contracts.

Step 1: Start from Scratch or Connect to QuickBooks

Start accounting from scratch with BigTime tools or import financial data to unify your accounting and project systems with minimal effort.

Step 2: Apply DCAA Configuration

Leverage pre-built compliance settings for faster audit preparation and adherence.

Step 3: Track Time Accurately

Enforce consistent time entry policies and approval workflows, ensuring time is logged daily and correctly for government contracts.

Step 4: Generate Audit-Ready Reports

Use BigTime’s reporting tools to produce real-time audit trails and compliance documentation.

Step 5: Bill Faster with Confidence

Automatically allocate costs, finalize invoices, and reduce billing cycle times for faster cash flow.

Why Professional Services Firms Choose BigTime

Success Story: Real Results from Real Firms

Ardalyst, a professional services firm, needed a DCAA-compliant accounting software solution. BigTime enabled the company to enforce time entry policies and streamline invoicing, reducing the billing cycle from 60 days to just 20. That efficiency gave the Ardalyst team more time to focus on clients instead of administration. Read the full story.

What Our Customers Say

“People are always surprised when I talk to them about just how fast it is. We enforce time entry by midnight of the last day of the month, and the next morning, managers approve the time, and we start generating invoices by lunchtime, get the approval, and get them out to the client by the end of the day. It’s that fast.”

Ingrid Jansen

Ardalyst

Ready to Simplify DCAA Compliance?

Start your free trial or book a custom demo today. See how BigTime helps government contractors with audit readiness, accelerated invoicing, and maximized project profitability.

Start a free trial today!

FAQ

What is DCAA compliance, and why does it matter for government contractors?

DCAA compliance for accounting software means your financial management system meets federal cost accounting and government contract audit readiness requirements. For government contractors, it's essential for winning and maintaining contracts with the Department of Defense and other federal agencies. A DCAA-approved accounting system like BigTime helps ensure your firm avoids audit penalties and remains compliant and eligible for future contracts.

Does BigTime support DCAA auditing for project-based businesses?

Yes. BigTime’s DCAA-approved software provides all the tools needed to pass DCAA audits, including time tracking controls, audit trails, and labor cost allocation under federal acquisition regulations. Whether you’re going through a government contract pre-award survey or a full post-award audit, our DCAA-approved accounting software helps you stay fully prepared to meet all DCAA compliance requirements.

Is BigTime considered DCAA-approved software?

While the Defense Contract Audit Agency (DCAA) doesn’t officially certify software, BigTime meets all the functional requirements in accordance with government standards. Our DCAA-compliant accounting software has helped hundreds of firms implement audit-ready systems with minimal overhead.

How does BigTime integrate with QuickBooks for DCAA compliance?

BigTime offers a native integration with both QuickBooks Desktop and Online. This seamless connection enables QuickBooks DCAA compliance by syncing time, expenses, and billing data, eliminating the need for manual reconciliation or dual entry.

Can I set up indirect cost rates in BigTime's accounting system?

Absolutely. BigTime allows you to define and automate indirect cost pools such as overhead and fringe, a key requirement of most government agencies. You’ll ensure consistent and compliant allocation across all projects.

Is BigTime suitable for new government contractors entering the space?

Yes. BigTime is ideal for first-time government contractors who need a simple yet powerful solution to manage compliance. With built-in templates and DCAA configuration options, you can be audit-ready in days—not weeks.

Does BigTime support DCAA-compliant mobile time tracking?

Yes. With BigTime’s fully mobile compliant timekeeping system, users can log time and expenses on the go while still maintaining the required DCAA-compliant time tracking protocols. This ensures your entire team can contribute to compliance regardless of their location.

Can we customize compliance settings to fit unique contract needs?

Yes. BigTime offers customizable audit settings, approval chains, and project rules to fit your firm’s specific requirements for government accounting software. This flexibility makes our solution ideal for government contract accounting software configurations.

How quickly can our team be operational with BigTime?

With built-in QuickBooks integration and pre-configured DCAA templates, most teams are up and running in just a few days. You can streamline your entire accounting process and stay audit-ready almost immediately.

Will BigTime notify us of potential DCAA compliance issues?

Yes. BigTime includes built-in compliance checks that alert users of incomplete or incorrect time entries before they become audit risks. These safeguards are vital in any DCAA-approved accounting system.

How does BigTime support cost accounting and project management for federal government contracts?

BigTime is designed to meet the rigorous cost accounting standards required by the federal government, helping firms allocate expenses accurately across multiple cost objectives such as projects, tasks, or departments. With integrated project management tools and real-time tracking, BigTime ensures every dollar is properly assigned and documented, supporting full compliance with DCAA regulations and FAR guidelines. This makes it easier for contractors to manage costs while staying audit-ready.

Can BigTime integrate with our general ledger or other systems used by our small business?

Yes. BigTime integrates seamlessly with your general ledger through direct connections with QuickBooks and can work alongside other systems commonly used by small businesses. Because accounting needs can vary depending on the size and structure of your organization, ensuring smooth data flow across platforms is of utmost importance—and BigTime is built to support that flexibility without compromising security.