Project Portfolio Management Software

Streamline operations with project portfolio management software that helps professional services firms prioritize and manage projects, optimize resources, and drive results.

Why Choose BigTime Project Portfolio Management Software?

As professional services firms grow, so do the number and complexity of their projects. Without a centralized project management system, managing many projects, teams, and budgets can quickly become chaotic. Project portfolio management software helps align project execution with business strategy, optimize resource allocation and capacity planning, and improve operational efficiency across departments.

Choosing the best project portfolio management software leads to project success for professional services firms juggling complex projects with limited resources. BigTime offers powerful features, intuitive dashboards, and real-time data to plan and track project progress in strategic alignment with business objectives. BigTime has everything you need to manage your project portfolio with confidence.

Get full visibility

View all projects and resources from one dashboard.

Improve strategic planning

Align project planning with your firm’s long-term goals and strategic objectives.

Reduce operational silos

Eliminate disconnected tools and workflows with one integrated system.

Accelerate decision-making

Use real-time data to make faster, more informed business decisions.

Improve profitability

Use budget data to identify issues and make the most of every penny.

Maximize resource allocation & utilization rates

Make skills-based assignments and optimize team workloads.

Get Full Portfolio Visibility

Gain a comprehensive view of all ongoing and upcoming projects from one centralized project portfolio dashboard. BigTime's project portfolio management solution enables you to track timelines, budgets, and resources in real time, making it easier to perform portfolio analysis, prioritize high-impact initiatives, and stay aligned with strategic initiatives.

Improve Strategic Planning

BigTime helps you align project selection with your firm’s long-term business objectives. With built-in tools for strategic portfolio management, you can assess project value, risk, and alignment before greenlighting initiatives, ensuring your efforts support your firm's overall mission.

Enhance Resource Allocation

Assign the right people to the right projects based on skills, availability, and workload. BigTime’s advanced resource allocation and resource management tools help you optimize team performance while avoiding burnout and underutilization across your entire project portfolio.

Project Management Dashboard

Accelerate Decision-Making

Make better decisions faster with real-time insights from your project portfolio management tools. BigTime’s centralized data hub and risk management tools give you instant visibility into project performance, resource capacity, and financial metrics so you can act before small issues become big problems.

Maximize Utilization Rates

BigTime helps you balance workloads by optimizing resource utilization across multiple projects. Visual dashboards and capacity planning tools make it easy to track who’s doing what, helping project managers and operations teams avoid bottlenecks and increase billable hours via better resource management.

Improve Profitability

Track project budgets in real time to ensure you make the most of every dollar. BigTime’s integrated financial management tools highlight cost overruns early, enabling proactive adjustments that directly improve project margins and overall firm profitability.

Reduce Operational Silos

Eliminate fragmented tools and disjointed workflows. BigTime integrates your time tracking, financial planning, resource planning, task management, and reporting into one seamless project and portfolio management software platform, enabling your entire team to stay on the same page.

Better workflows start here.

free trial

Key Features of BigTime’s Project Portfolio Management Software

BigTime offers a full suite of project portfolio management tools designed specifically for professional services firms. From centralized dashboards to real-time reporting, every feature supports smarter planning, improved performance, and successful project delivery.

Centralized Project Dashboard

Monitor every project’s status, timeline, and budget from a single unified interface. BigTime’s project dashboard helps leaders manage complexity by consolidating data across departments and client engagements into one actionable view.

Resource Management Tools

Plan, assign, and track resource availability across all projects. BigTime’s resource management software and task management tools help you understand current capacity, anticipate resource constraints, support multiple work methods, and staff projects intelligently based on real-time data.

Priority and Status Tagging

Categorize and rank your projects based on urgency, stage, department, or strategic priority. These visual tags help decision-makers quickly identify which projects need attention and which can be paused, delegated, or fast-tracked.

Scenario Planning

Simulate various project and resource scenarios to better prepare for potential outcomes. Whether you’re exploring best-case, worst-case, or most likely scenarios, BigTime’s project portfolio management tools help you make informed choices about timelines, resource allocation, and risk.

Budget and Forecast Tracking

Stay on top of project spending and forecast future financial performance. With real-time budget tracking and predictive analytics, you can course-correct in the moment and plan confidently for future engagements.

Integrated Time and Expense Tracking

Capture every billable hour and associated expense with precision. BigTime’s project management tool connects time and expense tracking directly to projects, ensuring financial data is always accurate, timely, and aligned with your portfolio metrics.

Customizable Reporting

Build powerful, custom reports to track KPIs, team performance, and portfolio health. BigTime’s reporting features are ideal for executive presentations, board reviews, and real-time decision-making across project and portfolio levels.

How BigTime’s Project Portfolio Management Software Works

Implementing a powerful PPM software solution doesn’t have to be complicated. BigTime makes project planning simple. BigTime’s step-by-step approach ensures that your project portfolio management processes are set up for success, from onboarding through continuous improvement.

Step 1: Configure Your Portfolio View

Customize your portfolio dashboard to reflect your firm’s specific workflows and organizational structure. Whether by client, department, or priority, BigTime allows you to tag and filter data in ways that support project planning visibility and decision-making.

Step 2: Add and Categorize Projects

Import or create projects and categorize them by lifecycle stage, team ownership, or strategic objective. This improves coordination across departments and ensures your team is always working toward common goals.

Step 3: Assign Resources and Budgets

Match your available staff with upcoming work based on their skills and availability. BigTime also lets you assign billable rates, set financial targets, and manage budgets—all critical for accurate capacity planning, task management, and cost control.

Step 4: Monitor Progress in Real Time

Track time, expenses, milestones, and risks using BigTime’s live dashboards and automated alerts. Stay ahead of delays, bottlenecks, and scope changes with real-time portfolio insights.

Step 5: Report, Refine, and Reallocate

Use BigTime’s customizable reporting features and analytics to evaluate performance and optimize future planning. Quickly reallocate resources, shift priorities, or adjust budgets to keep your project portfolios aligned with strategic business objectives.

Why Professional Services Firms Choose BigTime’s Project Portfolio Management Software

Success Stories: Real Results for Real Firms

Globiox needed a better way to manage a growing portfolio of client projects and internal initiatives. With BigTime, the company gained full visibility into its resource assignments and task management dependencies. The result: fewer questions about who was doing what, better accountability, and a streamlined project workflow that scaled effortlessly with the firm’s growth.
Read the full story.

What Our Customers Say

"BigTime makes it easy to manage complex project structures. Now everyone knows their responsibilities, deadlines, and where to find key information—without needing constant check-ins."

Andrew Rossman

Director, Globiox

Ready to Simplify Your Project Portfolio Management?

Manage project portfolios with precision and make your project management office happy. Start optimizing project execution and resource utilization today.

Start a Free Trial Today!

FAQ

What is project portfolio management (PPM) software?

Project portfolio management software is a digital solution that helps firms manage multiple projects from a centralized platform. It enables project managers to align each project with broader business goals, optimize resource allocation, track budgets, and improve performance across the entire project portfolio. For professional services firms, it’s an essential part of staying on track and delivering successful outcomes at scale.

What features does the best project portfolio management software have?

The best project portfolio management software combines powerful planning, execution, and analytics capabilities—all designed to help firms streamline operations, improve profitability, and drive strategic outcomes.

BigTime includes all the key features needed by professional services firms to effectively manage project portfolios from a single, centralized platform. These features include advanced resource management tools that let you assign and track team capacity across multiple initiatives, helping you make the most of your available talent. BigTime also supports strategic portfolio management by enabling you to align projects with long-term business goals and prioritize efforts that deliver the highest value.

On the financial side, BigTime offers integrated financial management and financial planning tools, allowing you to monitor budgets, track expenses, and forecast outcomes across your portfolio. It also includes built-in team collaboration tools to ensure seamless communication and accountability at every stage. Combined with visibility into real-time resource capacity, these features make BigTime a standout choice for firms looking to manage many complex projects with confidence and clarity.

Can BigTime handle resource allocation across multiple projects?

Yes, BigTime works for everything from simple to complex project portfolios. BigTime’s resource management features are purpose-built for allocating staff across multiple projects. You can view capacity, assign work based on availability and skills, and track resource utilization in real time—all from one platform. This helps you avoid overbooking and ensure the right people are working on the right tasks.

Does BigTime help with project prioritization?

Absolutely. BigTime’s key features include priority tagging tools that let you sort and filter projects by urgency, department, or strategic importance. This ensures leadership teams can make informed project planning decisions about where to focus time and resources, helping to drive better business outcomes.

Can we track budgets and forecasts in BigTime?

Yes, BigTime’s project portfolio management solution provides robust tools for budget tracking and revenue forecasting. You can set budget targets, monitor actual vs. projected costs, and make real-time adjustments. These capabilities help firms stay profitable and plan effectively for future growth.

Does BigTime support time and expense tracking?

Yes. BigTime’s project portfolio management software offers fully integrated time and expense tracking features that tie directly to each project. This integration ensures accurate billing, precise reporting, and full visibility into project-level and portfolio-wide financials.

Can I create reports for leadership?

Definitely. BigTime’s project portfolio management software includes customizable reporting tools to generate executive-ready dashboards, performance summaries, and financial insights. These reports make it easy to communicate progress, identify issues, and support strategic planning.

Is BigTime scalable for growing firms?

Yes, BigTime is designed to scale with your business. Whether you're managing one project or handling multiple, complex project portfolios, BigTime adapts to your growing portfolio, team size, and operational complexity without sacrificing usability or project planning performance.

Does BigTime include scenario planning tools?

Yes. BigTime's project portfolio management software allows you to build and compare multiple project and resource planning scenarios, so you can model different outcomes and make smarter, data-driven project planning decisions. This is especially useful for risk management, contingency planning, and strategic portfolio analysis.

Is there a mobile version of BigTime?

Yes, BigTime’s mobile app gives users on-the-go access to time tracking, task updates, and project views. Whether you’re in the field or in a meeting, your project data is always at your fingertips, ensuring better collaboration and communication across teams.

How does BigTime help professional services firms improve project performance and manage more than one project effectively?

BigTime is an all-in-one project management tool that empowers firms to manage complex portfolios with clarity and control. By offering real-time visibility into project progress, teams can stay ahead of deadlines, proactively address delays, and ensure every task is aligned with strategic objectives. The platform enables users to monitor and improve project performance using live project data, helping leaders make better decisions based on actual outcomes. BigTime’s robust risk management capabilities allow firms to anticipate and address potential disruptions before they impact timelines or budgets.

With integrated capacity planning features, firms can accurately forecast workloads and identify resource constraints before they create bottlenecks. By using tagging and priority filters, BigTime makes it easy to prioritize projects based on urgency, strategic value, or resource availability, ensuring optimal outcomes across the entire portfolio.

Can BigTime support strategic planning and financial oversight across many projects simultaneously?

Yes, BigTime is built to support professional services firms managing many projects at the same time, with tools that improve both financial planning and financial management. From budgeting to forecasting, BigTime’s project portfolio management tools ensure every dollar is tracked and tied to a project or client initiative.

The software provides a unified view of all ongoing projects, allowing firms to assess their financial health at both the project and portfolio levels. With features that foster strategic alignment, BigTime helps teams select and execute projects that drive business value and support long-term goals. Integrated team collaboration tools allow departments to work seamlessly, keeping everyone informed and accountable.

BigTime also helps firms mitigate project risks through scenario planning and proactive alerts, while boosting operational efficiency by eliminating manual tracking and disconnected workflows. This ensures that every team member and leader has the insights they need to make confident, impactful decisions aligned with strategic initiatives.

How does BigTime help firms track progress and manage critical projects throughout the project lifecycle?

BigTime empowers firms to track project progress with precision by turning every time log into actionable insights. As team members enter hours, BigTime automatically updates project timelines, budgets, and resource allocations, giving project managers real-time visibility into how a project is performing. This direct connection between time entry and project health means firms can spot inefficiencies early, adjust workloads, and keep projects on track and within budget. Whether you're managing milestones or tracking billable hours, BigTime makes it easy to see what's working, what needs improvement, and where to take action next, ensuring successful delivery across the entire project lifecycle.