Is your team constantly scrambling to fill roles on short notice?
If that sounds familiar, you’re not alone. Many services organizations face a constant uphill battle when it comes to planning projects and staffing them effectively. Despite best efforts, last-minute scrambles, misallocated resources, and time-consuming staffing meetings are still the norm.
But what if you could forecast demand with accuracy and match the right resources to the right work—before it becomes a fire drill?
With AI demand matching, that vision becomes reality.
How Can AI Help You Fix Planning Errors?
Traditional resourcing tools are reactive—designed to respond to change, not anticipate it. AI shifts that dynamic. With AI demand matching, planning becomes proactive, data-driven, and fast.
What Is AI Demand Matching?
In BigTime, AI demand matching refers to the use of machine learning models to analyze project requirements, forecasted demand, and resource capacity in order to suggest the best-fit staffing options—automatically and in real time.
Instead of manually sifting through calendars and schedules, project leads can rely on intelligent suggestions that align the right talent with the right projects—before the pressure mounts.
Solution? BigTime’s AI Support in Resource Management
BigTime’s AI-powered resourcing and demand matching redefines how professional services teams plan, staff, and adapt.
Rather than relying on manual spreadsheets or reactive processes, BigTime continuously monitors your sales pipeline, project timelines, and team capacity to deliver intelligent, just-in-time staffing recommendations. As soon as new opportunities enter the pipeline—or existing project scopes shift—BigTime evaluates your entire resource pool to surface the most relevant matches, taking into account availability, skillsets, and current workload.
This predictive matching helps you get ahead of staffing needs before they become urgent. And because resource recommendations are dynamically updated as plans evolve, your team can stay agile, even in fast-moving or unpredictable project environments.
Beyond day-to-day staffing, BigTime enables strategic scenario planning. You can model multiple resourcing strategies, test their impact on utilization and deadlines, and visualize how decisions play out over time. This gives leaders the clarity they need to make informed decisions—not just for the current week, but for the months ahead.
Assigning people to project with BigTime AI Resourcing
The result? A more proactive, accurate, and scalable planning process. BigTime’s AI not only saves time—it ensures your team is fully utilized, engaged, and ready to deliver when and where it matters most.
What Are The Benefits of AI Matching in BigTime?
AI resource matching in BigTime offers a range of strategic and operational benefits designed to eliminate planning bottlenecks, improve project outcomes, and elevate resource management. With this tool, you get:
- Proactive staffing recommendations. BigTime’s AI continuously scans project pipelines, timelines, and team availability to recommend best-fit resources before a staffing need becomes urgent.
- Real-time scenario planning. Users can model multiple what-if scenarios to explore different staffing options. This allows managers to forecast demand, understand workload implications, and adjust proactively as priorities evolve.
- Optimized utilization. AI matching ensures work is distributed in a way that keeps team members billable without burning them out.
- Enhanced decision making. Because AI recommendations are based on real-time data—including skills, capacity, and historical performance—staffing decisions are more accurate and strategic.
- Increased agility. As project scopes change or unexpected demand arises, BigTime’s AI recalibrates in real time. It updates recommendations dynamically so your plans always reflect your current business reality.
See How BigTime AI Transforms Demand Planning
BigTime’s AI engine was built to make resourcing faster, smarter, and more strategic.
By automatically analyzing real-time project data, forecasting future demand, and recommending best-fit talent based on skills, availability, and utilization targets, BigTime AI empowers organizations to shift from reactive to proactive resource planning.
Imagine this: a new deal nears close in your CRM. Without any manual work, BigTime suggests three available consultants with the right skill set, based on availability two weeks out. In one click, you staff the project and alert the team.
