Digital Timesheet

BigTime’s digital timesheets make it easy to log time, approve entries, and bill clients faster, whether your team is in the office or on the go.

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Why Choose BigTime’s Digital Timesheet?

Manual entry, billing errors, and disconnected systems create inefficiencies across professional services firms. BigTime’s digital timesheet software is built to solve those problems, delivering a reliable, user-friendly interface that helps your teams track time accurately, reduce overhead, and improve billable time capture.

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Track time from anywhere

Log work hours with a user-friendly interface from any device.

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Automate approvals

Customize workflows and automatic reminders to speed up timesheet submissions.

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Sync with project tasks

Align employee timesheets with your project calendar and job roles.

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Ensure timesheet accuracy

Prevent errors and reduce rework with validations and edit controls.

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Speed up invoicing

Push approved hours directly into billing and payroll systems to save time.

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Support compliance audits

Maintain detailed reports and reliable records for any compliance needs.

Track Time from Anywhere

Access BigTime’s online timesheet app on desktop or mobile devices to log work hours wherever your team works. Employees, contractors, and freelancers can submit timesheets remotely, supporting hybrid and distributed teams.

 

Automate Approvals

Use smart workflows and automatic reminders to eliminate bottlenecks in timesheet approvals. Customize your process by manager, role, department, or project for greater control and compliance.

Sync with Project Tasks

Connect timesheets to specific projects and tasks to see exactly where time is spent. BigTime’s timesheet tracking tool ensures full alignment between logged hours and job responsibilities.

 

Ensure Timesheet Accuracy

Minimize errors with smart validations, templates, and user prompts that guide employees as they fill out their timesheets. BigTime helps teams avoid common issues like missing data, misapplied hours, and late submissions.

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Speed Up Invoicing

Get paid faster. Approved timesheets automatically sync with billing and payroll systems, helping your firm bill clients faster and process payroll with greater accuracy.

 

Support Compliance and Audits

Maintain detailed reports and audit trails to meet compliance standards for labor, payroll, and project billing. BigTime makes it easy to access the data you need when it matters most.

Better time tracking starts here.

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Key Features of BigTime’s Digital Timesheet Software

BigTime is more than a digital timesheet. It’s a powerful tool for managing time, billing, payroll, and productivity across your firm. Here’s what sets BigTime apart from other digital timesheet and employee timesheet software options:

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Weekly and Daily Timesheet Views

Employees can fill out time in the way that works best for them, day by day or across full weeks. This flexibility helps hourly employees and salaried employees stay consistent with their time tracking habits.
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Smart Reminders and Validations

BigTime reduces manual entry mistakes with built-in alerts and rule-based validations. Automatic reminders prompt users to submit timesheets on time, so managers aren’t chasing late entries.
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Time Tracking by Project or Task

Assign time to specific projects, tasks, or clients for greater granularity. This supports accurate reporting, helps teams create more precise invoices, and improves your understanding of where time and money are spent.
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Mobile Timesheet App

With BigTime’s mobile app, employees can track attendance, submit timesheets, and manage entries from anywhere. Whether your team is in the office, at a job site, or working remotely, they’ll have access on the go.
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Custom Approval Workflows

Managers can create tailored approval flows to match firm policies and reduce administrative burden. Whether approving time for salaried employees or reviewing entries across multiple departments, BigTime makes the process seamless.
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Payroll and Accounting Integrations

BigTime connects with payroll and billing tools like QuickBooks, Xero, ADP, and Sage Intacct. Push approved work hours directly into these systems to process payroll, reduce errors, and save time on administrative tasks.

68% of BigTime customers say it takes 1 hour or less to gather and approve team expenses

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How BigTime’s Online Timesheet Software Works

Whether you’re managing 5 employees or 500, BigTime gives you the visibility and control to handle timesheets, compliance, and billing with confidence. Here’s how it works:

Step 1: Set up your teams and projects.

Assign employees, roles, and permissions to the right clients and projects within BigTime’s online timesheet software.

Step 2: Track time via desktop, mobile, or web.

Employees and contractors can log time using any device with our mobile timesheet app or desktop platform.

Step 3: Submit timesheets for approval.

Managers receive automatic alerts when timesheets are submitted. Workflows route entries through proper approval channels.

Step 4: Track billable vs. non-billable time.

Understand where your teams spend their time and maximize revenue by capturing all billable hours accurately.

Step 5: Process payroll and billing with ease.

Approved entries flow directly into your accounting systems, speeding up payroll and invoice creation.

Why Professional Services Firms Choose BigTime

Wacek & Associates, a global tax and accounting firm, struggled with manual time tracking and disconnected tools. After adopting BigTime’s digital timesheet software, the firm reduced administrative overhead, improved cross-team coordination, and simplified billing. BigTime helped the firm turn timesheets into a strategic advantage.  Read the full story.

What Our Customers Say

Jay Shewan - BigTime
“BigTime has helped us increase efficiency from start to finish. … because of the cohesiveness of the program, we’re able to increase our efficiency in how we serve the client and how we bill them.”

Jay Shewan - BigTime
Jay Shewan
Wacek and Associates
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Simplify time tracking and improve billing accuracy

BigTime’s digital timesheet software helps your business capture accurate hours, save time on approvals, and reduce payroll errors, no matter how your team works. Start your free trial today.
Start a free trial today

FAQ

What is digital timesheet software?

Digital timesheet software allows teams to track, submit, and manage work hours electronically. It replaces manual entry and paper-based timesheets, improving accuracy, supporting compliance, and helping managers track attendance, billable time, and project hours more efficiently.

Why should professional services firms use online timesheets?

Online timesheet software helps firms save time, reduce labor costs, and improve visibility across projects. It makes it easier to submit timesheets on time, bill clients accurately, and automate routine tasks like approvals, payroll, and reporting.

Does BigTime offer mobile timesheet entry?

Yes. BigTime’s mobile timesheet app enables employees to track time, edit entries, and submit timesheets from any location. It’s designed for remote and field-based teams, ensuring accurate data collection wherever work happens.

Can we customize timesheet approval workflows in BigTime?

Absolutely. BigTime lets you create custom workflows that reflect your organizational hierarchy, billing rules, or project teams. These workflows support compliance and reduce manual follow-up from managers.

Is BigTime’s timesheet software secure?

Yes. BigTime stores all timesheet data securely in the cloud with encryption protocols, user authentication, and role-based access. You can trust that your time tracking and payroll data is safe.

Can I track billable vs. non-billable time?

Yes. BigTime provides detailed reports that distinguish between billable hours, non-billable time, and project-specific allocations. This helps your firm improve profitability and client transparency.

Does BigTime integrate with payroll and billing software?

Yes. BigTime connects with tools like QuickBooks, Xero, ADP, and Sage Intacct to process payroll, generate invoices, and manage billing data. These integrations eliminate double entry and reduce the risk of errors.

Can contractors or freelancers use BigTime timesheets?

Yes. Contractors and freelancers can be added as users and submit their own timesheets using the same system. This makes it easy to track project hours and pay external team members accurately.

What reporting options are available?

BigTime provides customizable reports for employee time, client billing, project performance, overtime, and labor costs. These reports help you analyze productivity, manage resources, and prepare for audits.

Is BigTime suitable for remote and hybrid teams?

Yes. BigTime’s web-based platform and mobile timesheet app make it ideal for hybrid and remote workforces. Employees can track time and access data from anywhere, ensuring consistent visibility across your business.