BIGTIME INTEGRATIONS

Make QuickBooks
your project 
powerhouse

As an official Intuit-Integrated Application, BigTime connects with QuickBooks Online and Desktop instantly – no re-entry, no reconfiguration. Just smooth, automated synchronization.

G2 Star Reviews Bar Rfo1jfct5vl5izskzz4uz4hxnjdagukf6kv0dos8pq
Request Demo

Trusted by more than 3,000 professional services organizations

Gainsight Blue Logo
Priority Designs Blue Logo
Billennium Blue Logo
Aegis Blue Logo
Inspire Blue Logo
Ptc Blue Logo
Smarsh Blue Logo
The Planet Group Blue Logo
Quickbooks Data Entry Screen

Stop doing double data entry

With BigTime + QuickBooks, you only need to enter your project data once. Our integration does the rest.

  • Post timesheets and expenses to QuickBooks
  • Import historical data from QuickBooks for easy implementation
Quickbooks Set Project Screen

Set up your projects your way

BigTime adapts to your existing settings in QuickBooks for a completely clean and consistent experience, free of human error.

  • Sync active clients and projects with zero downtime
  • Port company-specific labor and expense codes directly
from QuickBooks

You can't connect your finances if your tools are siloed

Get a firsthand look at how BigTime connects with QuickBooks to sync projects, time, and billing automatically. In this quick walkthrough, you’ll see how firms use the integration to save hours each week, eliminate manual entry, and keep every dollar and detail in perfect sync.

Image 3
Quickbooks Set Invoices Screen

Create custom invoices

Stand out from the pack. Bill the way you want with custom
invoice templates aligned to your brand.

  • Brand invoices with your logo, address, company
    colors, and more
  • Configure invoices based on clients needs with fixed fee, 
time & materials, and custom "mixed" billing options
Quickbooks Send Invoices Screen

Send invoices in a snap

Get invoices out the door and paid faster with BigTime by automatically calculating hours, rates, and expenses.

  • Invoice out of either system, giving you ultimate control and flexibility
  • Build and send invoices in BigTime and then push to QuickBooks for record-keeping or further processing

How BigTime integrates with QuickBooks

Time and expenses logged in BigTime link to corresponding QuickBooks projects, making invoicing 
and accounting easier than ever.

You control how and when your data moves. Give accounting teams accurate, up-to-date information 
with less manual work by automatically syncing items like service codes, expense types, tax settings, 
and general ledger accounts.

Quickbooks Integration Graph
Quickbooks Integration Graph Mobile
Ai Sheets Icon

Time & Expense Tracking

Track every billable hour and expense in BigTime, then push the data straight to QuickBooks. Your team’s daily entries automatically connect to your accounting system for accurate, real-time financials.
Learn More
Clock Icon

Project Portfolio Management

Manage all active projects in BigTime while keeping your budgets, costs, and invoices synced to QuickBooks. Gain a unified view of your project performance and profitability without manual updates.
Learn More
Chart Up File Icon

Invoicing & Payments

Generate invoices in BigTime using approved time and expense data, and send them directly to QuickBooks for posting and payment tracking. Maintain full billing accuracy and eliminate double entry.
Learn More

Frequently Asked Questions 

Can I control when my data flows between BigTime and QuickBooks?

BigTime is configured to accept data from QuickBooks at any time. Data ports from BigTime to QuickBooks, meanwhile, are always controlled by the user—we will never send out data without your consent.

If I have custom fields in QuickBooks, can they be mapped to BigTime, and how is this handled during sync?

Currently, custom fields in QuickBooks cannot be mapped to BigTime, and they are not included during the synchronization process.

How often should I run syncs between QuickBooks and BigTime? Can I schedule automatic syncs?

Frequent synchronization is recommended. QuickBooks Desktop will automatically sync as long as the Sync Agent is active. However, QuickBooks Online does not currently support automatic syncing. Our team can work with your to make sure you're synching frequently enough to enjoy all the benefits of synchronization.
 

Can I integrate more than one QuickBooks account with BigTime, and how does that affect synchronization?

To avoid data conflicts, we recommend syncing BigTime to a single QuickBooks account.

Why BigTime + QuickBooks

Purpose-built for firms that rely on QuickBooks but need deeper project, time, and billing visibility.
Chceckmar Circle Lightblue Icon

Unified data

BigTime and QuickBooks share clients, projects, and invoices automatically. Updates flow both ways so your accounting and project data always match – no manual re-entry or extra steps needed.

Chceckmar Circle Lightblue Icon

Smarter billing

Project budgets, time, and expenses connect directly to QuickBooks. Every approved entry updates your books instantly, improving billing accuracy and saving hours of reconciliation work.

Chceckmar Circle Lightblue Icon

Real-time insights

Utilization, profitability, and costs are visible across every project and team. BigTime uses synced QuickBooks data to provide instant visibility without exporting reports or spreadsheets.