Reason #3 to invoice out of BigTime: Templates.

  • Mar 01,2013

BigTime comes out of the box with dozens of invoicing templates that help automate the process of creating an invoice — from standard time/expense templates to more complicated “progress” style formats — saving you a huge amount of time and effort when the end of the month rolls around.

To see the full list of invoice templates that you can select from (which are all fully editable) simply browse to Tools > System Settings > Invoice Types. There, you’ll see two template lists: one list of the “standard” BigTime templates, and the list of the templates you’ve created on your own.

bigtime invoicing with quickbooks

A few of the most common invoicing templates you’ll find in BigTime.

Below are brief descriptions of the invoicing templates you’ll probably be using most. Just fyi, if you find later that you need to create a custom template and aren’t comfortable with editing formula, don’t hesitate to give us a call. One of our consultants would be happy to help you create an invoice template that suits your needs.

Now on to the time-honored invoicing formats and their kin, once removed:

Time & Materials: Most professional firms are familiar with the T&M invoice template, a pure “hourly” format you use to bill a client fees and expenses. BigTime supports this format right out of the box and includes several variations: T&M (with Deposit), a monthly amount you bill against; and T&M (with Maximum) in which a monthly “not to exceed” number has been set.

Monthly/Recurring Fee: These formats are typically used for long-term projects where a “month-to-month” billing schedule has been agreed upon (instead of a project with a defined beginning and ending). Two common variants are the Retainer (No T&M) which is a flat fee billed each month and the Retainer (with T&M) which works as a monthly “minimum.”

Estimate-Based Templates: Another useful format, estimate-based templates allow you to create invoices based on a fixed-fee arrangement. These typically use a project’s “estimated budget” as a basis for invoicing for work on a completed-to-date basis (typically as “percent complete” or perhaps in “phases” as certain project milestones are reached).

In addition to these invoice templates, there are others that are too specialized to include in the “basic” product but which can be downloaded from our site. To browse through these less common invoice formats use your login to enter the Templates/Downloads area of the support site and have a look.

Again, if you don’t see what you need you can create your own based on an existing template. For tips on how best to do that, go here: https://w6.bthost.com/demo/help/default.asp.