Time efficiency and productivity is a point of concern for many small business owners and professional services firms.

If your employees still manually enter hours into a spreadsheet that is sent for your review at the end of the month, you may find that tracking factors like expenses and employee work time are more laborious than they have to be.

In that case, you should consider upgrading to QuickBooks. It’s easy to implement and provides a much better alternative to manually recording employees’ work periods.

The QuickBooks Online timesheet enables you to understand your business’ profit and payroll system and effectively manage your projects. What’s more, BigTime’s integration with QuickBooks further simplifies the task by empowering you to handle everything conveniently, from anywhere and at any time.

QuickBooks Timesheets for employees grants your personnel the required access to clock in and out at work periods, allowing you to view an accurate report of your workforce and measure your productivity. It also enables you to automatically and accurately track the time you allocate to your clients to avoid losing money due to human error.

QuickBooks Online timesheet’s detailed reporting system gives you timely feedback and insights into your financial processes and eliminates the possibility of employees clocking time for their colleagues. The ease of use and deep integration with BigTime also means that you get to enjoy invoicing and resource allocation without hassle.

QuickBooks Desktop

QuickBooks offers multiple usage options.

If you’re a fan of web services, you have the option to use QuickBooks Timesheets online. Its interactive web interface allows you to get comfortable with your accounting tasks, save time and cost, all while running your business from any web browser of your choice.

If you like the idea of tracking your employees’ work periods, reviewing reports and handling payroll from your mobile device, the QuickBooks Time App offers you that option. It allows you to inspect reports, organize payroll and check your employees’ clock in and out times. The app also enables you to set custom alerts to notify employees of their work periods and manage their schedules. What’s more, you need not worry about compatibility, as the QuickBooks Time App is available for both Android and iOS.

QuickBooks also has a desktop version that enables you to create, schedule and send professional invoices automatically, generate sales and tax reports with a single click and track sales and expenses right from your computer.

You can even enjoy a quick and easy clock-in and clock-out process with QuickBooks time clock. It takes 20 seconds to sign in, clock in and sign out. With this speed and convenience, you do not need to use more than one device for clocking in your employees located in one site.

If you’re wondering about how to use timesheets in QuickBooks Desktop, you can rest assured that the interface shares many similarities with the online version. The QuickBooks Desktop’s intuitive interface enables fast and easy data entry, ensuring you won’t be losing any time recording and tracking your employees’ work periods.

The best part is that BigTime seamlessly integrates with both QuickBooks Desktop and QuickBooks Online to empower you with more options. That’s right. You can choose to prepare your timesheets in BigTime and submit invoices using QuickBooks Desktop without losing data, as both sync amazingly well. This integration enables you to control multitasking while running BigTime and QuickBooks at the same time.

Employee Time Tracking App

Consultants, architects, IT services, engineers, and accountants who render services by a period — for instance, hourly — tend to lose money if the time spent on providing the service is not adequately tracked. Not only is this bad for business, but it also increases unnecessary costs that may not be visible because of a lack of time audit. In this case, a time tracking app becomes an indispensable tool.

BigTime, with its integration with QuickBooks, provides a time tracking and billing system that allows you to scale however you want, depending on your business’s needs. With BigTime, your employees can register their work time and the system will automatically generate respective invoices. You can also manage your projects, review your workflows, track expenses, and process payments conveniently from your mobile device through the employee time tracking app.

BigTime gives you access to fully customizable timesheets and allows you to choose between a simple timesheet template or creating a custom one. Depending on your business and what you would like to see, you can add, rename, organize or delete timesheet details as you wish. For example, to ensure that your employees fill specific fields, you can set them to “required.”

Additionally, BigTime has a QuickBooks compatible time clock that allows for automated time entry rounding to the nearest minute or hour so that your reports are nice and neat, without any confusing details.

QuickBooks Weekly Timesheet

Invoicing can be a hassle, especially when you have to balance an increasing number of paychecks and you don’t have enough tools to handle the workload. Finding affordable software that you can trust and is flexible enough to manage your business’ needs is challenging.

You can focus on implementing creative ideas to grow your business, while QuickBooks weekly timesheet sorts out the financial aspects with the click of a button.

While that’s great, if you require a sophisticated time tracking solution for small businesses that directly feeds into a robust invoicing system, you need to look at BigTime. BigTime’s invoicing system offers practical and cost-efficient billing without you losing any data. It is so seamless that you would believe it is an all-in-one package. Actually, it is.

It also doesn’t matter if you’ve been using QuickBooks. You can perfectly link your QuickBooks Timesheets (formerly the TSheets app) with your employee time data records with BigTime for convenient billing and invoicing.

BigTime enables you to track, manage, and organize the bill rates of your employees, clients, projects, and work codes. The system has enough flexibility to manage the bill rates based on your preferences, whether per staffer or labor code. For each project, you can set up any number of custom bill rates. The rates you set up will automatically reflect in the unbilled Work-in-Progress sections, ensuring that you don’t lose any money due to changing the rates.

As for personalization, you can customize BigTime’s invoices as much as you want. With a wide range of invoice templates to choose from, you can set up invoices the way your clients want. You can even go a step further by adding your business logo, design colors, and contact information. BigTime’s all-in-one time tracking and invoicing solution gives you total control of the details you would like to add or remove from your invoices based on your business’ services.

How to Use QuickBooks Timesheets

Whether you’re using the QuickBooks Timesheets App or QuickBooks Online, tracking your employees’ work time, handling payroll and accurately recording your clients’ billable hours would be a breeze. That said, here’s how to use QuickBooks Timesheets to:

  • Register your employees for time tracking
  • Enter employees’ time information

Registering Your Employees for Time Tracking

Step 1: On QuickBooks, click on “Employees” and select “Employee Center.”

Step 2: View an employee’s profile by double-clicking on the employee’s name.

Step 3: Once you have opened the employee’s profile, select “Payroll Info” and tick the checkbox for “Use time data to create paychecks.” This option enables QuickBooks to prepare the payroll based on the employee’s timesheet data.

Step 4: Select “OK” to save the settings and close the employee’s profile. You have successfully registered your employee for time tracking.

Entering Employee Time Information

Step 1: Click on “Employees,” select “Enter Time” and click on “Use Weekly Timesheet.”

Step 2: Once you open the timesheet, you will see various optional columns that allow you to record data based on your business.

Step 3: Select the calendar option to set the week you want to enter and select the employee’s name from the “Name” drop-down menu.

Step 4: Select “Payroll Item” from the columns to choose the billable period you pay your employees. If you pay your employees an hourly rate, select “Hourly.”

Step 5: Under the columns representing the days of the week, enter the hours the employee worked in the respective days.

Step 6: If you are billing time to the customer, enter the second row and select the customer under the “Customer Job” column. Then click on the billable service under “Service Item,” choose the correct payroll item and input the hours under the respective days of the week. To ensure that QuickBooks includes the time in the subsequent invoice to your customer, select “Billable.”

Step 7: You can also input employee vacation hours in the third row. After including all the values, select “Save and Close” to save and close the timesheet or “Save and New” to save the current timesheet and work on a new one.

Professional Services Automation Software For Consultants

As crucial as time tracking is, it’s only one part of your business. If you want to improve your project management, resource planning, invoicing, business intelligence and collaboration, it’s time to take a step up to professional services automation tools like BigTime.

BigTime’s all-in-one solution gives you a much-needed seamless integration between your various company workflows. Because it allows you to track time, resources, budgets, and expenses in one place, you can better stay on top of critical KPIs and ensure that things never stray off track.

If you’re already using QuickBooks time tracking, you need not worry either. BigTime’s seamless integration with QuickBooks means that you get to continue with the time tracking software you’ve been using, in addition to the extra features that BigTime offers.