Over the next couple of days we’re going to be telling you how to get the most out of BigTime’s invoicing capability — and lay out ﬁve simple reasons why you should be invoicing directly out of BigTime (if you’re not already) instead of generating them out of QuickBooks, which isn’t nearly as ﬂexible.
BigTime has built into it a powerful invoicing engine that makes billing simple and painless.
Out of the box, BigTime comes with a wide range of invoicing templates. From time and materials templates, to retainers, ﬁxed-fee, “percent-complete,” milestone and many others. In all, there are more than three dozen templates, each of which can be easily customized to your needs.
Some of our customers simply post time and expenses into QuickBooks and use QuickBooks to generate invoices. And that’s okay. But one of the diﬀerences between invoicing out of BigTime and invoicing out of QuickBooks — and it’s a big one — is that with BigTime you can automate the process.
Select what type of invoice you want to use for a particular project (T&M, for example), ﬁll in the basic contract data and voila! No more need to keep all of the information about how each project is billed in oﬄine notes, in your head or in memorized transactions. From then on, BigTime lets you create draft invoices — automatically.
(Yes, you can create invoices in BigTime manually as well. And QuickBooks is good for that, too. But when you want to save time and trouble, look to BigTime’s automated “batch” process.)
BigTime lets you invoice anytime — from anywhere. This is really the “no-brainer” reason to invoice out of BigTime. No need to be sitting at a workstation to send an invoice and sync the data to QuickBooks. As long as you have an internet connection, you can post from wherever you happen to be at the moment.
No matter what line of work you’re in, it’s great having the freedom to invoice on the ﬂy.
Let’s say you’re an IT consultant en route to (or from) a client. While you’re waiting for your ﬂight to board you pull up a draft invoice, plug in the numbers, post, and email it out. That fast, you’re done. Or maybe you’re a business owner, or a out on a job. Simply direct your bookkeeper to create an invoice in format, email it to you for approval, post it and shoot it out to the customer.
Lastly, for those who work as outsourced accounting managers, the convenience of being able to invoice from anywhere is a real godsend. Whether you’re keeping a client’s books, doing tax planning or stepping into a CFO role, invoicing from oﬀ-site is a big time-saver — especially when you’re billing multiple clients.
If you’re not invoicing out of BigTime yet, most users feel it’s worth it for this reason alone.